Project Document Coordinator

The Contractor Consultants; Garden City (CO); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k) with match

Paid Time Off

Job summary

Confidential Mechanical Contractor is seeking a Project Document Coordinator to support commercial construction projects, serving as the administrative backbone of the project management team. You will manage submittals, RFIs, and change orders, ensuring timely processing and alignment with specifications.

This role emphasizes organization, proactive follow-up, and collaboration with vendors, general contractors, and internal reviewers to keep complex projects on track and delivered with quality

Qualifications

• Solid understanding of the Construction Submittal Process and administrative workflows.
• Proficient with Procore and Bluebeam Revu (PDF manipulation & bookmarking).
• Strong command of the Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional organizational skills, attention to detail, and proactive follow-up habits.

Responsibilities

• Submittal Management: coordinate workflows between Vendors, GCs, and internal reviewers; follow up on overdue submittals.
• Information Processing: manage RFIs and Change Orders for review and approval.
• Closeout Documentation: assemble O&M manuals in physical and electronic formats with bookmarking in Bluebeam.
• Communication & Support: handle minimal phone duties to support daily office operations.
• Quality Control: ensure submittals align with specs before routing for approvals.

Skills

Submittal process

Administrative workflows

Organizational skills

Attention to detail

Proactive follow-up

Tools

Procore

Bluebeam Revu

MS Office

Job description

Project Document Coordinator – Streamline Commercial Mechanical & HVAC Operations with Mechanical Contractor

Job Overview

• Company: Confidential Mechanical Contractor
• Salary/Pay Rate: $29 - $33 per hour
• Location: Northern Colorado (In-Office)
• Job/Employment Type: Full Time
• Project Scope: Commercial and Industrial Mechanical Construction Projects
• Mandatory Licenses & Certifications: None Required

The Opportunity

Are you an organized professional who thrives in a fast-paced environment? As our Project Document Coordinator, you will be the administrative backbone of our project management team, keeping critical project submittals, RFIs, and change orders flowing seamlessly.

You will join an established mechanical contractor that values quality people, collaboration, and long-term career growth. This role offers the opportunity to support a busy project management team while contributing to the successful delivery of complex construction projects.

How You Will Make An Impact

• Submittal Management: Coordinate submittal workflows between Vendors, General Contractors, and internal reviewers. Routinely follow up on overdue submittals to keep project timelines on track.
• Information Processing: Accurately process Requests for Information (RFIs) from Project Managers and manage Change Orders sent to General Contractors.
• Closeout Documentation: Assemble, compile, and process comprehensive Operations and Maintenance (O&M) manuals in both physical and electronic formats (utilizing Bluebeam to apply bookmarks and organize hyperlinked PDFs).
• Communication & Support: Manage minimal phone system duties and answer calls professionally to support daily office operations.
• Quality Control: Ensure all technical submittals align with project specifications before routing for GC or engineer approvals.

Required Qualifications & Experience

• Solid understanding of the Construction Submittal Process and administrative workflows.
• Demonstrated proficiency with Procore and Bluebeam Revu (specifically PDF manipulation and bookmarking).
• Strong command of the Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional organizational skills, attention to detail, and proactive follow-up habits.

Preferred Qualifications & Experience

• Prior experience working in commercial, industrial, or mechanical HVAC construction administration.
• Proven ability to manage multiple document streams across several active jobs simultaneously.

Compensation & Benefits

• Competitive Salary based on experience, backed by a weekly pay cycle.
• Health & Wellness: Comprehensive Medical and Vision Insurance.
• Retirement: 401(k) Retirement Savings Program with employer matching.
• Work-Life Balance: Paid Time Off (Holidays, Vacation, and Sick Leave).
• Career Growth: Ongoing training and professional development opportunities.
• Perks: Company-provided tools and equipment as needed.

About The Opportunity

Our client is an established mechanical contractor seeking a detail-oriented Project Document Coordinator to support commercial construction projects. This position offers long-term stability, professional development, and the opportunity to work alongside an experienced project management team in a collaborative office environment.

We are an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.