Construction Documentation Specialist

WDF Inc.; City of Mount Vernon (NY); On-site; USD 41,000 - 70,000; Full time

Job summary

WDF Inc. in Mount Vernon, NY is seeking a detail‑oriented Document Coordinator to manage the flow of project documents, RFIs, submittals, and transmittals.

You will work with project teams, clients, consultants, and contractors to ensure timely communication, accurate filing, and compliant documentation. The ideal candidate has a degree in construction management or related field, 2–5 years of construction administration experience, and proficiency with Procore, SharePoint, and Autodesk

Qualifications

• Associate's or Bachelor's degree in Construction Management, Engineering Technology, Business Administration, or related discipline preferred; High School Diploma required.
• 2-5 years of experience in construction administration, project coordination, or document management.
• Experience with Procore, SharePoint and Autodesk Construction Cloud required. P6, Oracle Unifier, or e-Builder preferred.
• Strong document tracking and reporting capabilities.
• Excellent organizational and multitasking skills; strong verbal and written communication abilities.

Responsibilities

• Coordinate preparation, review, distribution, and filing of project documents.
• Process RFIs, submittals, transmittals, change requests, and contract correspondence.
• Monitor document routing to ensure timely reviews and approvals.
• Maintain project tracking logs and status reports.
• Assist Project Managers, Construction Managers, and field staff with document-related activities.
• Prepare meeting agendas, minutes, and project reports.
• Coordinate document submissions to clients and regulatory agencies.
• Assist in maintaining project schedules and deliverables.

Skills

Document control

Organization

Multitasking

Verbal communication

Written communication

Education

Associate or Bachelor degree in Construction/Related

High School Diploma required

Tools

Procore

SharePoint

Autodesk Construction Cloud

P6

Oracle Unifier

e-Builder

Job description

WDF Inc. in Mount Vernon, NY is seeking a detail‑oriented Document Coordinator to manage the flow of project documents, RFIs, submittals, and transmittals.

You will work with project teams, clients, consultants, and contractors to ensure timely communication, accurate filing, and compliant documentation. The ideal candidate has a degree in construction management or related field, 2–5 years of construction administration experience, and proficiency with Procore, SharePoint, and Autodesk