HVAC & Mechanical Project Docs Coordinator

The Contractor Consultants; Denver (CO); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health & Vision Insurance

401(k) Retirement Savings with company

Paid Time Off

Training & professional development

Tools provided

Job summary

Confidential Mechanical Contractor in Northern Colorado is seeking a detail-oriented Project Document Coordinator to support commercial construction projects. You will manage submittals, RFIs, and change orders, acting as the administrative backbone of the project team.

The role emphasizes precise documentation, coordination with vendors and GC teams, and the preparation of O&M manuals in both paper and digital formats. In-office role with room for growth within a collaborative environment.

Qualifications

• Solid understanding of the construction submittal process and admin workflows.
• Procore and Bluebeam Revu proficiency for PDF manipulation and bookmarking.
• Strong command of Word, Excel, and Outlook.
• Exceptional organizational skills and proactive follow-up habits.
• Experience with commercial or mechanical HVAC construction administration is a plus.

Responsibilities

• Coordinate submittal workflows between vendors, general contractors, and internal reviewers.
• Process RFIs from project managers and manage change orders.
• Assemble and process comprehensive O&M manuals in both physical and electronic formats (utilizing Bluebeam to apply bookmarks and organize hyperlinks).
• Manage minimal phone system duties and support daily office operations.
• Ensure all submittals align with project specifications before routing for GC or engineer approvals.

Skills

MS Office Suite

Organizational skills

Attention to detail

Proactive follow-up

Communication skills

Tools

Procore

Bluebeam Revu

Job description

Confidential Mechanical Contractor in Northern Colorado is seeking a detail-oriented Project Document Coordinator to support commercial construction projects. You will manage submittals, RFIs, and change orders, acting as the administrative backbone of the project team.

The role emphasizes precise documentation, coordination with vendors and GC teams, and the preparation of O&M manuals in both paper and digital formats. In-office role with room for growth within a collaborative environment.