Construction Document Control Specialist (Hybrid)

Woodmont Properties; Fairfield (NJ); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Woodmont Properties' Fairfield Home Office is seeking a Construction Administrative Assistant to support the construction team with document control, scheduling, and reporting. Procore expertise is preferred.

You will manage drawings, insurance certificates, and project closeout docs while coordinating with site teams. Ideal candidate has an Associate or Bachelor’s in Accounting or related field and at least 3 years in construction.

Qualifications

• Associates or Bachelors Degree in Accounting or equivalent construction accounting experience.
• 3+ years experience in the construction industry.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Experience with Procore and Timberline (Sage) preferred.
• Ability to communicate professionally via emails and phone.
• Coordinate multiple projects with attention to detail and accuracy.
• Strong organizational and time-management skills.

Responsibilities

• Serve as primary administrator for document control in Procore.
• Manage drawing uploads, revisions and logs for main office and sites.
• Maintain contact directories and distribute information per procedures.
• Track certificates of insurance and renewal deadlines in Procore.
• Create and maintain rental equipment logs with details.
• Maintain organized project documentation (digital and hard copy).
• Coordinate closeout documents, warranties, and O&M manuals.
• Provide administrative support to the construction team.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Organization

Time management

Analytical skills

Confidentiality

Professionalism

Education

Associate or Bachelor in Accounting

Tools

Procore

Timberline (Sage)

Microsoft Office

Job description

Woodmont Properties' Fairfield Home Office is seeking a Construction Administrative Assistant to support the construction team with document control, scheduling, and reporting. Procore expertise is preferred.

You will manage drawings, insurance certificates, and project closeout docs while coordinating with site teams. Ideal candidate has an Associate or Bachelor’s in Accounting or related field and at least 3 years in construction.