Administrative Document Control Construction Experience a MUST

CAFCO Group; New York (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

A construction management firm in New York is seeking an experienced Administrative Assistant to support project teams in administration and document control for the Emergency Response Program. The ideal candidate has at least 3 years of experience in a similar role, strong organizational and communication skills, and proficiency in relevant software. This position offers opportunities for professional growth and a collaborative work environment.

Qualifications

• Minimum of 3 years' experience as an administrative assistant or document control clerk.
• Strong knowledge of computer software systems and project management software.
• Ability to work under time constraints and meet project deadlines.

Responsibilities

• Perform general administrative and clerical tasks.
• Create and maintain project files, track information related to projects.
• Prepare and edit project documents, including reports and presentations.
• Coordinate with remote construction teams using web-based software.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multi-tasking

Education

Technical degree or equivalent experience

Tools

Excel

Word

Web-based project management software

Job description

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

If you're an upbeat, organized, tech savvy, responsible person who can successfully multi-task AND you have experience with CONSTRUCTION PROJECTS, please apply! The primary focus of this role is to assist the project team with the administration of the Emergency Response Program. You will be an integral member of a multi-disciplinary project team performing Administrative/Document Control functions. You'll have the opportunity to grow professionally and learn new skills at this position and with CAFCO Group.

Responsibilities

Perform a variety of general administrative/clerical tasks.

Create and maintain project files, copies, scan and archive all correspondence and project documents.

Compile, track ,and report on information from multiple sources relevant to project assignment.

Prepare and edit project related documents, including reports, statistics, timelines, tables, graphs, correspondence and presentations.

Compile, review, and analyze data.

Process, log and track shop drawings, submittals and Requests for Information (RFI).

Coordinate with remote construction teams using web-based software to share documents and files.

Prepare master subconsultant Agreements and Work Orders.

Qualifications

Minimum of three (3) years’ experience as an administrative assistant or document control clerk with a CM or a construction organization; or a technical degree from an accredited college and one (1) year experience as an administrative assistant or document control clerk with a CM or a construction organization.

Working knowledge of computer software systems, e.g., Excel, Word.

Experience using web-based project management software preferred.

Ability to multi-task and follow up on assignments.

Willingness to work under time constraints and project deadlines.

Strong organizational and time management skills.

Excellent verbal and written communication skills.

A high level of integrity and interpersonal skills to handle sensitive and confidential situations.

A commitment to providing outstanding client service while working collectively as a part of a team.

Physical requirements may include walking and standing during the shift, climbing stairs, bending, push and pull objects, lift and move objects (up to 50 lbs.), repetitive bending and lifting, and repetitive arm movements.