Construction Administration Coordinator

Clark Nexsen, a JMT Company; Virginia Beach (VA); On-site; USD 33,062 - 39,950; Full time

Job summary

Clark Nexsen, a JMT Company, is seeking a Construction Administration Coordinator in Virginia Beach to support project managers with documentation workflows during the bidding and construction phases. You will coordinate submissions and RFIs across Procore, Auto Cloud Construction, and ECMS, ensuring accurate logging and timely responses.

The role requires a high school diploma or GED, with 4 years of administrative experience in architectural, engineering, or construction firms.

Qualifications

• High school diploma or GED required.
• Familiarity with the construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.
• Preferred degrees or certifications in business/accounting/finance.

Responsibilities

• Support Project Managers with document workflows during construction phases.
• Coordinate submittal and RFI workflows across Procore, Auto Cloud Construction and ECMS.
• Monitor timelines and follow up with project teams for timely responses.
• Manage multiple projects concurrently and track change orders.
• Maintain up‑to‑date project documentation in firm systems.
• Prepare project reports and support construction meetings.
• Communicate with teams, clients and contractors to facilitate document flow.
• Provide general administrative and project support; perform QA/QC checks.

Skills

Attention to detail

Quality service

Teamwork

Communication

Planning & organizing

Education

High school diploma or GED

Associate or bachelor's degree (preferred)

Tools

Procore

Auto Cloud Construction

ECMS

Job description

Construction Management/Inspection - Facilities

ID: 26267

Full-Time/Regular

Position summary

The Construction Administration Coordinator supports project managers by ensuring project documentation is accurately processed, tracked, and communicated throughout the bidding and construction phases.

Compensation for this position is $24.00 - $29.00 an hour, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential functions and responsibilities:

Support Project Managers with document workflows during the Construction Administration phase of design projects.

Coordinate submittal and RFI workflows across multiple platforms (e.g., Procore, Auto Cloud Construction, ECMS), ensuring accurate logging, routing, and tracking within the firm’s project management system.

Monitor review timelines and follow up with project team members to ensure timely completion and response to project documentation.

Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery.

Track and support the review of change order proposals and prepare change orders.

Maintain accurate and up-to-date project documentation within firm systems.

Prepare project reports to support monitoring of construction phase progress.

Support construction meetings, including coordination and documentation as needed.

Communicate with project teams, clients, and contractors to facilitate timely document flow and responses.

Provide general administrative and project support for Project Managers and project teams.

Perform quality assurance/quality control (QA/QC) checks to ensure project documentation is accurate, complete, and consistent with project requirements.

Noness ential functions and responsibilities:

Perform other related duties as assigned.

Required Skills

Attention to Detail and Quality Service

Building Relationships and Teamwork

Communication

Planning andOrganizing/ Time Management

Required Experience

Qualifications Required

High school diploma or GED equivalent is required.

Familiarity with construction industry.

4 years of administrative experience in an architectural, engineering, or construction firm.

Qualifications Preferred

A ssociate or bachelor's Degree in a business/accounting/finance-related field.

Certified Design Firm Administrator (CDFA).

Construction Documents Technologist (CDT).

Construction Contract Administrator (CCCA).

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.