Construction Project Admin — Billing, Docs & PM Support

Dbm Global; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Schuff Steel is seeking a Project Administrator to support Project Managers and PM teams in coordinating activities to fulfill project requirements, job scope, and client contracts. You will be the backbone of the project team, ensuring organized document flow and timely communications.

The role emphasizes handling AIA billing, contract routing, and close-out documentation while coordinating travel and site logistics. Strong attention to detail and office organization are essential.

Qualifications

• 2+ years of experience in a field construction role supporting project management teams.
• In-depth knowledge of project lien release documents.
• Proven track record in time management, written communication, and workplace organization.

Responsibilities

• Complete AIA documents for customer billing on a monthly basis.
• Create and submit timely billings and necessary supporting documentation.
• Monitor the status of invoices and payments in connection with Accounting Dept.
• Coordinate subcontractor and vendor pay applications and related lien releases.
• Provide administrative support to Project Management teams for document distribution, filing and maintenance of files.
• Assist Contracts Department in routing contracts and change orders.
• Prepare close-out documents as needed.
• Arrange travel reservations and temporary living accommodations for personnel.
• Distribute necessary documents to appropriate personnel.
• Send collection notices when needed and required.
• Distribute preliminary notices for related projects.
• Maintain documentation and file keeping for management and project records.
• Process contracts and change orders accordingly.
• Distribute and handle bond information and consent of sureties.
• Monitor insurance requirements for each project.

Skills

Time management

Written communication

Workplace organization

Education

HS Diploma or equivalent

Tools

Microsoft Office 365

Contract Manager

Primavera Scheduling

Fabtrol

Tekla

Job description

Schuff Steel is seeking a Project Administrator to support Project Managers and PM teams in coordinating activities to fulfill project requirements, job scope, and client contracts. You will be the backbone of the project team, ensuring organized document flow and timely communications.

The role emphasizes handling AIA billing, contract routing, and close-out documentation while coordinating travel and site logistics. Strong attention to detail and office organization are essential.