Contract Administrator

Aprio Talent Solutions; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Aprio Talent Solutions is seeking a Contract Administrator for a Phoenix, AZ-based structural steel fabricator. The role focuses on AIA billings, subcontracts, change orders, lien waivers, and GC prequalification packages.

Onsite, full-time, with base pay plus bonus; strong contract compliance experience preferred. You will collaborate with estimating and project management, own critical documentation from award to closeout, and ensure timely processing of payments and documentation across

Qualifications

• Experience administering contracts within construction, engineering, or a project-based environment.
• Knowledge of contract review, subcontract agreements, and purchase order administration.
• Experience supporting AIA billing processes.
• Understanding of change order documentation and approval workflows.
• Experience processing subcontractor pay applications and maintaining supporting records.
• Familiarity with lien waivers, prelien notices, and compliance-related documentation.
• Strong organizational skills to manage multiple projects and deadlines.

Responsibilities

• Review client contracts and identify terms, risks, and compliance concerns.
• Coordinate with internal stakeholders to resolve contract issues and secure fully executed agreements.
• Prepare and submit AIA billings in alignment with project requirements and deadlines.
• Draft and issue subcontract agreements and purchase orders.
• Manage the processing and documentation of project change orders.
• Process approved subcontractor pay applications and maintain payment records.
• Prepare and distribute prelien notices and lien waivers.
• Verify insurance certificates and track compliance documentation.
• Complete and submit prequalification packages with required supporting materials.
• Maintain organized contract, billing, and compliance records for audit and reporting purposes.

Skills

Contract administration

AIA billing

Subcontracts

Change orders

Lien waivers

Compliance management

Documentation organization

Multi-project coordination

Vendor coordination

Budgeting support

Tools

Foundation

Procore

Job description

Summary:

A Phoenix-based structural steel fabricator is hiring a Contract Administrator to manage AIA billings, subcontracts, change orders, lien waivers, and GC prequalification packages. We're looking for someone with strong contract compliance experience, familiarity with Foundation or Procore, and a calm, organized approach to a high-volume workload. Full-time, direct-hire, onsite 5 days/week with competitive base plus bonus.

Why It’s Worth Your Time

• Play a central role in contract administration across multiple construction projects.
• Partner directly with estimating and project management teams to support project execution.
• Own critical documentation that impacts billing, compliance, and cash flow.
• Gain broad exposure to client contracts, subcontractor agreements, and change management processes.
• Serve as a key operational resource supporting project success from contract award through closeout.

What You’ll Own

• Review client contracts and identify terms, risks, and compliance concerns.
• Coordinate with internal stakeholders to resolve contract issues and secure fully executed agreements.
• Prepare and submit AIA billings in alignment with project requirements and deadlines.
• Draft and issue subcontract agreements and purchase orders.
• Manage the processing and documentation of project change orders.
• Process approved subcontractor pay applications and maintain payment records.
• Prepare and distribute prelien notices and lien waivers.
• Verify insurance certificates and track compliance documentation.
• Complete and submit prequalification packages with required supporting materials.
• Maintain organized contract, billing, and compliance records for audit and reporting purposes.

Must-Haves

• Experience administering contracts within construction, engineering, or a project-based environment.
• Knowledge of contract review, subcontract agreements, and purchase order administration.
• Experience preparing or supporting AIA billing processes.
• Understanding of change order documentation and approval workflows.
• Experience processing subcontractor pay applications and maintaining supporting records.
• Familiarity with lien waivers, prelien notices, and compliance-related documentation.
• Strong organizational skills with the ability to manage multiple projects and deadlines.

Nice to Have

• Experience supporting structural steel, commercial construction, or specialty contractor projects.
• Understanding of insurance certificate tracking and compliance requirements.
• Exposure to coordinating with project managers, estimators, subcontractors, and vendors.
• Experience maintaining documentation for audits or regulatory reviews.