Construction Billing & AR Specialist — AIA/Progress Billing

Grassi & Co., CPA's P.C; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

C.A.C. Industries, a leading NY-based heavy civil construction contractor, seeks an AR Billing Specialist to manage project billing, collections, and payment tracking in a high-volume environment.

The role emphasizes progress and AIA billing, lien waivers, retainage tracking, and contract administration, with CMiC experience highly preferred. Collaboration with Project Managers and Operations is essential for timely invoicing and payment processing.

Qualifications

• 3+ years of accounts receivable and billing experience.
• Construction industry experience preferred.
• Experience with AIA Billing, Progress Billing, Contract Billing, Change Order Management, Retainage Tracking, Collections, Account Reconciliations, Lien Waivers.
• CMiC experience highly preferred.
• Strong proficiency in Microsoft Excel and accounting software.

Responsibilities

• Prepare and submit monthly owner billings, progress billings, and contract-based invoices.
• Process and manage AIA billing applications, schedules of values, change orders, and supporting documentation.
• Track accounts receivable balances and follow up on outstanding invoices to ensure timely collections.
• Monitor and reconcile customer accounts, investigating and resolving billing discrepancies as needed.
• Maintain accurate records of retainage, contract balances, change orders, and payment applications.
• Coordinate with Project Managers and Operations teams to obtain billing information and project status updates.
• Prepare and submit certified payroll, lien waivers, insurance documents, and other supporting documentation required for payment processing.
• Review project contracts to ensure billing compliance with contractual requirements.
• Generate aging reports and assist management with collection efforts.
• Research and resolve customer payment issues in a timely and professional manner.
• Assist with month-end close activities, account reconciliations, and financial reporting.
• Maintain organized electronic and physical billing files.
• Support internal and external audits by providing requested documentation and reports.
• Recommend and implement process improvements to enhance billing accuracy and collection efficiency.

Skills

Organizational skills

Communication skills

Time management

Excel

Accounting software

Prioritization

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

CMiC

Job description

C.A.C. Industries, a leading NY-based heavy civil construction contractor, seeks an AR Billing Specialist to manage project billing, collections, and payment tracking in a high-volume environment.

The role emphasizes progress and AIA billing, lien waivers, retainage tracking, and contract administration, with CMiC experience highly preferred. Collaboration with Project Managers and Operations is essential for timely invoicing and payment processing.