Construction Billing & AR Specialist — Hybrid (Pasadena)

Blue Signal Search; Pasadena (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation

Comprehensive benefits

Opportunity to work with construction+

High visibility role

Job summary

Blue Signal Search is seeking a Construction Billing & Accounts Receivable Specialist in Pasadena for a hybrid role. You will own the full AR cycle, from invoicing to collections, while collaborating with project leadership to ensure accurate progress billing and timely cash flow.

You will also assist with vendor invoices, job setup, and month-end close, contributing to scalable accounting processes in a fast-paced environment.

Qualifications

• 3+ years AR/AP experience in commercial construction.
• Strong understanding of progress billing and retainage.
• Experience with major ERP systems (QuickBooks, Sage, Vista, Foundation).
• Advanced Excel skills for financial analysis.
• Detail-oriented with strong organizational skills.

Responsibilities

• Manage full AR cycle: invoicing, progress billing, collections, retainage, final invoicing.
• Prepare and process construction billings with contract compliance and timeliness.
• Collaborate with project managers to resolve billing questions and validate progress.
• Maintain aging reports and drive cash flow through follow-ups.
• Process vendor invoices and assist with AP as needed.
• Support project accounting: job setup, cost tracking, change orders, closeout.
• Prepare journal entries, reconciliations, and assist month/year end close.
• Maintain organized records compliant with policies and documentation.
• Suggest process improvements to enhance efficiency and controls.

Skills

Accounts Receivable

Accounts Payable

Construction accounting

Progress billing

Billing & invoicing

ERP systems

Excel

Communication

Self-motivation

Education

Accounting degree

Tools

QuickBooks

Sage

Vista

Foundation

Excel

Job description

Blue Signal Search is seeking a Construction Billing & Accounts Receivable Specialist in Pasadena for a hybrid role. You will own the full AR cycle, from invoicing to collections, while collaborating with project leadership to ensure accurate progress billing and timely cash flow.

You will also assist with vendor invoices, job setup, and month-end close, contributing to scalable accounting processes in a fast-paced environment.