Construction Billing & Accounts Receivable Specialist

Blue Signal Search; Pasadena (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation

Comprehensive benefits

Opportunity to work with construction+

High visibility role

Job summary

Blue Signal Search is seeking a Construction Billing & Accounts Receivable Specialist in Pasadena for a hybrid role. You will own the full AR cycle, from invoicing to collections, while collaborating with project leadership to ensure accurate progress billing and timely cash flow.

You will also assist with vendor invoices, job setup, and month-end close, contributing to scalable accounting processes in a fast-paced environment.

Qualifications

• 3+ years AR/AP experience in commercial construction.
• Strong understanding of progress billing and retainage.
• Experience with major ERP systems (QuickBooks, Sage, Vista, Foundation).
• Advanced Excel skills for financial analysis.
• Detail-oriented with strong organizational skills.

Responsibilities

• Manage full AR cycle: invoicing, progress billing, collections, retainage, final invoicing.
• Prepare and process construction billings with contract compliance and timeliness.
• Collaborate with project managers to resolve billing questions and validate progress.
• Maintain aging reports and drive cash flow through follow-ups.
• Process vendor invoices and assist with AP as needed.
• Support project accounting: job setup, cost tracking, change orders, closeout.
• Prepare journal entries, reconciliations, and assist month/year end close.
• Maintain organized records compliant with policies and documentation.
• Suggest process improvements to enhance efficiency and controls.

Skills

Accounts Receivable

Accounts Payable

Construction accounting

Progress billing

Billing & invoicing

ERP systems

Excel

Communication

Self-motivation

Education

Accounting degree

Tools

QuickBooks

Sage

Vista

Foundation

Excel

Job description

Construction Billing & Accounts Receivable Specialist

Hybrid in Pasadena, CA

A well-established and growing commercial construction organization is seeking a Construction Billing & Accounts Receivable Specialist to play a critical role in strengthening its accounting operations during an exciting period of business transformation. This is an outstanding opportunity for an accounting professional who thrives in a fast-paced environment, enjoys owning the billing process from start to finish, and wants to make a meaningful impact on a collaborative team. You will work closely with project leadership and finance professionals to improve cash flow, support project success, and help build scalable accounting processes for continued growth.

This Role Offers

• Competitive compensation and comprehensive benefits.
• Hybrid work environment with flexibility while maintaining strong collaboration with the operations team.
• Opportunity to work alongside experienced construction and accounting leaders.
• High visibility role with the ability to influence accounting processes and operational improvements.
• Career growth opportunities within a growing commercial construction organization.

Focus

• Manage the full accounts receivable cycle, including customer invoicing, progress billing, collections, retainage billing, and final project invoicing.
• Prepare and process construction billings while ensuring accuracy, contract compliance, and timely submission.
• Partner with project managers to resolve billing questions, validate project progress, and support successful project financial administration.
• Maintain aging reports, proactively follow up on outstanding balances, and support healthy cash flow through effective collections.
• Process vendor invoices and assist with accounts payable activities as needed.
• Support project accounting functions including job setup, project cost tracking, change order documentation, and closeout activities.
• Prepare journal entries, account reconciliations, and assist with month end and year end accounting activities.
• Maintain organized accounting records while ensuring compliance with company policies and construction documentation requirements.
• Recommend process improvements that enhance efficiency, strengthen internal controls, and support organizational growth.

Skill Set

• Minimum of 3 years of accounts receivable and accounts payable experience, preferably within commercial construction.
• Strong understanding of construction accounting principles, including progress billing, project accounting, retainage, customer invoicing, collections, and lien documentation.
• Solid accounting fundamentals with experience supporting journal entries, reconciliations, and general ledger activities.
• Experience with accounting platforms such as QuickBooks, Sage, Vista, Foundation, or similar ERP systems. QuickBooks experience is highly preferred.
• Advanced Microsoft Excel skills with the ability to analyze and organize financial data.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities.
• Self-motivated professional capable of working independently with minimal supervision in a dynamic and evolving business environment.
• Strong communication and relationship building skills with the ability to collaborate across accounting and operations teams.

Desired Qualifications

• Associate's or bachelor’s degree in accounting, Finance, Business Administration, or a related discipline preferred.
• Experience supporting commercial construction projects with knowledge of project accounting workflows.
• Familiarity with construction compliance documentation, including retainage processing, lien waivers, and project closeout documentation.
• Experience working in an environment where adaptability, initiative, and continuous improvement are highly valued.