Billing Specialist

Vaco Recruiter Services; Costa Mesa (CA); On-site; USD 57,859 - 66,124; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) retirement plan

Discretionary bonuses may be available

Job summary

Vaco Recruiter Services is seeking a Construction Billing Specialist (Contracts) in Costa Mesa, CA to manage project-based billing from start to finish. The selected candidate will handle complex billing processes, including compliance with various contracts.

This role necessitates significant experience in contract billing within manufacturing environments. The position offers a hybrid schedule, with opportunities to work on critical billing projects supported by a growing company.

Qualifications

• 4+ years of experience in contract billing, manufacturing, or project-based environments.
• Strong understanding of progress billing, retainage, and contract compliance.
• Experience working with customer billing portals and ERP/accounting systems.

Responsibilities

• Manage full-cycle contract billing, including progress billing and invoicing tied to production milestones.
• Review contracts and purchase orders to ensure billing compliance.
• Partner with project managers and customers to resolve discrepancies.

Skills

Contract billing management

Proficiency in Microsoft Excel

Attention to detail

ERP/accounting systems experience

Tools

NetSuite

Job description

Construction Billing Specialist (Contracts)
Location: Costa Mesa (Hybrid)
Pay: $42-48/hr
Schedule: Temp-to-hire

We are partnering with a growing company in the manufacturing space seeking a Contract Billing Specialist to manage project-based billing from start to finish. This role supports complex billing tied to contracts, production timelines, and customer requirements.

Responsibilities

• Manage full-cycle contract billing, including progress billing and invoicing tied to production milestones
• Review contracts, purchase orders, and change orders to ensure billing compliance, including lien waivers and retainage tracking
• Partner with project managers, customers, and internal teams to resolve discrepancies and support timely billing and closeout
• Maintain accurate billing records, support month-end close, and assist with reporting and forecasting
• Use ERP systems and customer billing portals to submit invoices and supporting documentation

Requirements

• 4+ years of experience in contract billing, manufacturing, or project-based environments
• Strong understanding of progress billing, retainage, and contract compliance
• Experience working with customer billing portals and ERP/accounting systems (NetSuite or similar preferred)
• Proficiency in Microsoft Excel
• Strong attention to detail and ability to manage multiple projects and deadlines

This is not a standard AR role; ideal candidates will have hands-on experience with complex, contract-driven billing in manufacturing or a similar project-based environment.

Benefits

• Medical, dental, and vision benefits
• 401(k) retirement plan
• Discretionary bonuses may be available