Construction AR Specialist – Billing & Collections (Hybrid)

TheCoTeam, LLC; Florida; Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

401k

Medical Insurance - 75% coverage

Life Insurance - 50k

8 Paid Holidays

PTO accrual and longevity bonuses

Training and education

Job summary

Definitive Electronics is seeking an experienced Accounts Receivable Clerk in Jupiter, FL to own the AR process for AV projects, post payments, reconcile accounts, and respond to client inquiries.

You will prepare milestone billing (AIA G702/G703), manage lien waivers, NTOs, and run AR reports to support month-end close; in-person work for the first 3 months with potential for partial remote afterward.

Qualifications

• 2+ years accounts receivable or construction billing.
• Hands-on AIA billing experience (preparing, submitting, and following up on payment applications).
• Familiarity with milestone billing and understanding of schedules of values.
• Proficient in accounting software (QuickBooks or similar).

Responsibilities

• Prepare and manage milestone/progress billing and AIA pay applications (G702/G703) for AV projects.
• Own the AR process - post payments, reconcile accounts, and follow up on outstanding invoices.
• Prepare lien waivers, NTOs, and compliance documentation.
• Resolve billing discrepancies and client payment inquiries.
• Generate AR reports and support month-end/year-end close, plus general admin support to ownership.

Skills

Accounts Receivable

AIA Billing

Milestone Billing

Client Communication

Tools

QuickBooks

Job description

Definitive Electronics is seeking an experienced Accounts Receivable Clerk in Jupiter, FL to own the AR process for AV projects, post payments, reconcile accounts, and respond to client inquiries.

You will prepare milestone billing (AIA G702/G703), manage lien waivers, NTOs, and run AR reports to support month-end close; in-person work for the first 3 months with potential for partial remote afterward.