Accounts Receivable Clerk

TheCoTeam, LLC; Florida; Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

401k

Medical Insurance - 75% coverage

Life Insurance - 50k

8 Paid Holidays

PTO accrual and longevity bonuses

Training and education

Job summary

Definitive Electronics is seeking an experienced Accounts Receivable Clerk in Jupiter, FL to own the AR process for AV projects, post payments, reconcile accounts, and respond to client inquiries.

You will prepare milestone billing (AIA G702/G703), manage lien waivers, NTOs, and run AR reports to support month-end close; in-person work for the first 3 months with potential for partial remote afterward.

Qualifications

• 2+ years accounts receivable or construction billing.
• Hands-on AIA billing experience (preparing, submitting, and following up on payment applications).
• Familiarity with milestone billing and understanding of schedules of values.
• Proficient in accounting software (QuickBooks or similar).

Responsibilities

• Prepare and manage milestone/progress billing and AIA pay applications (G702/G703) for AV projects.
• Own the AR process - post payments, reconcile accounts, and follow up on outstanding invoices.
• Prepare lien waivers, NTOs, and compliance documentation.
• Resolve billing discrepancies and client payment inquiries.
• Generate AR reports and support month-end/year-end close, plus general admin support to ownership.

Skills

Accounts Receivable

AIA Billing

Milestone Billing

Client Communication

Tools

QuickBooks

Job description

Accounts Receivable Clerk

Department: Finance

Employment Type: Full Time

Location: Jupiter, FL (Definitive)

Reporting To: Controller

Compensation: $25.00 - $35.00 / hour

Description

You Are:

• An experienced Accounts Receivable Clerk, ideally experienced in the Construction/Trades space. Good with people and comfortable collaborating with both internal teams and clients.

You Have:

• A detail-oriented approach to your work, a steady work history (3yrs between hops), a pleasant disposition, and Hiqh EQ.

Your Location:

• In-Person for first 3 months, with potential for 1-2 days remote/week therafter
• 1097 Jupiter Park Ln Ste 3, Jupiter, FL 33458

Your Schedule:

• Full Time (40hrs/Wk)
• Mon-Fri from 8:00am to 5:00pm

Your Manager:

• Controller

Your Contribution to Definitive Electronics:

• Prepare and manage milestone/progress billing and AIA pay applications (G702/G703) for AV projects
• Own the AR process - post payments, reconcile accounts, and follow up on outstanding invoices
• Prepare lien waivers, NTOs, and compliance documentation
• Resolve billing discrepancies and client payment inquiries
• Generate AR reports and support month-end/year-end close, plus general admin support to ownership

Your Ideal Knowledge/Experience:

• +2yrs accounts receivable or construction billing
• Hands-on AIA billing experience (preparing, submitting, and following up on payment applications)
• Familiarity with milestone billing and understanding of schedules of values
• Proficient in accounting software (QuickBooks or similar)

Definitive Electronic's Contribution to You:

• $25-$30/hr - Yup!
• 401k
• Medical Insurance - 75% covered. Dental/Vision available
• $50k Life Insurance
• 8 Paid Holidays
• PTO - 3 days <1yr, 10 Yr1-2, 15 Yr2-5, 20 Yr5+
• Ongoing training and education
• Flexible work arrangements
• Employee wellness program