Construction AP Specialist | Job Costing

AppleOne Employment Services; Kirkland (WA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

Professional development

Growth opportunities

Collaborative environment

Job summary

AppleOne Employment Services is seeking an experienced AP Specialist for a well-established construction company in Kirkland, WA. The role focuses on processing vendor and subcontractor invoices, workflow approvals, and supporting job costing in a fast-paced project environment.

The ideal candidate will have 2+ years in accounts payable, strong Excel skills, and experience with ERP systems. This position offers growth within the accounting team and stability in a collaborative setting.

Qualifications

• Manage day-to-day accounts payable processing for vendor and subcontractor invoices.
• Support construction job costing by coding invoices to the correct job, project, cost code, and general ledger account.
• Coordinate payment processing, vendor reconciliations, retainage tracking, and subcontractor documentation.
• Work closely with project managers, project accountants, vendors, and subcontractors to resolve AP and billing issues.

Responsibilities

• Process a high volume of vendor and subcontractor invoices accurately and efficiently.
• Review, code, and match invoices to purchase orders, contracts, receiving documents, jobs, projects, cost codes, and general ledger accounts.
• Prepare weekly check runs, ACH payments, and electronic payments while maintaining accurate vendor files and W-9 documentation.
• Reconcile vendor statements, research discrepancies, and communicate with vendors regarding invoices, payments, and account questions.
• Partner with Project Managers and Project Accountants to resolve invoice, job-costing, retainage, and documentation issues.
• Assist with lien releases, conditional and unconditional waivers, subcontractor documentation, AP reconciliations, month-end close, and audit support.

Skills

Invoices processing

Vendor communications

Excel proficiency

ERP software

Job costing support

Attention to detail

Time management

Tools

ERP software

Job description

AppleOne Employment Services is seeking an experienced AP Specialist for a well-established construction company in Kirkland, WA. The role focuses on processing vendor and subcontractor invoices, workflow approvals, and supporting job costing in a fast-paced project environment.

The ideal candidate will have 2+ years in accounts payable, strong Excel skills, and experience with ERP systems. This position offers growth within the accounting team and stability in a collaborative setting.