AP Specialist

AppleOne Employment Services; Kirkland (WA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid time off

Professional development

Growth opportunities

Collaborative environment

Job summary

AppleOne Employment Services is seeking an experienced AP Specialist for a well-established construction company in Kirkland, WA. The role focuses on processing vendor and subcontractor invoices, workflow approvals, and supporting job costing in a fast-paced project environment.

The ideal candidate will have 2+ years in accounts payable, strong Excel skills, and experience with ERP systems. This position offers growth within the accounting team and stability in a collaborative setting.

Qualifications

• Manage day-to-day accounts payable processing for vendor and subcontractor invoices.
• Support construction job costing by coding invoices to the correct job, project, cost code, and general ledger account.
• Coordinate payment processing, vendor reconciliations, retainage tracking, and subcontractor documentation.
• Work closely with project managers, project accountants, vendors, and subcontractors to resolve AP and billing issues.

Responsibilities

• Process a high volume of vendor and subcontractor invoices accurately and efficiently.
• Review, code, and match invoices to purchase orders, contracts, receiving documents, jobs, projects, cost codes, and general ledger accounts.
• Prepare weekly check runs, ACH payments, and electronic payments while maintaining accurate vendor files and W-9 documentation.
• Reconcile vendor statements, research discrepancies, and communicate with vendors regarding invoices, payments, and account questions.
• Partner with Project Managers and Project Accountants to resolve invoice, job-costing, retainage, and documentation issues.
• Assist with lien releases, conditional and unconditional waivers, subcontractor documentation, AP reconciliations, month-end close, and audit support.

Skills

Invoices processing

Vendor communications

Excel proficiency

ERP software

Job costing support

Attention to detail

Time management

Tools

ERP software

Job description

Job Summary

A well-established construction company in Kirkland, WA is seeking an experienced AP Specialist to join its accounting team on a direct hire basis. This is a strong opportunity for an accounts payable professional who enjoys working in a project-based environment where accuracy, follow-through, and teamwork are valued.

The AP Specialist will manage day-to-day invoice processing, vendor payments, subcontractor documentation, and job-costing support while partnering closely with project managers, vendors, subcontractors, and internal accounting staff. This role is ideal for someone who is detail-oriented, dependable, and comfortable taking ownership of the accounts payable process.

The company offers a collaborative team environment, supportive leadership, long-term stability, and opportunities for continued growth within the accounting organization. Candidates who enjoy construction accounting, vendor relationships, and keeping projects moving smoothly will find this to be a rewarding opportunity.

Key Responsibilities

• Process a high volume of vendor and subcontractor invoices accurately and efficiently.
• Review, code, and match invoices to purchase orders, contracts, receiving documents, jobs, projects, cost codes, and general ledger accounts.
• Prepare weekly check runs, ACH payments, and electronic payments while maintaining accurate vendor files and W-9 documentation.
• Reconcile vendor statements, research discrepancies, and communicate with vendors regarding invoices, payments, and account questions.
• Partner with Project Managers and Project Accountants to resolve invoice, job-costing, retainage, and documentation issues.
• Assist with lien releases, conditional and unconditional waivers, subcontractor documentation, AP reconciliations, month-end close, and audit support.

Required Qualifications and Skills

• Manage day-to-day accounts payable processing for vendor and subcontractor invoices.
• Support construction job costing by coding invoices to the correct job, project, cost code, and general ledger account.
• Coordinate payment processing, vendor reconciliations, retainage tracking, and subcontractor documentation.
• Work closely with project managers, project accountants, vendors, and subcontractors to resolve AP and billing issues.
• 2+ years of accounts payable or accounting experience required.
• 3 to 5 years of related experience preferred based on the level of the role.
• Strong understanding of invoice processing, approvals, coding, vendor reconciliation, and payment workflows.
• Experience with job costing, project accounting, or construction-related accounts payable preferred.
• Proficiency with accounting or ERP software required.
• Strong Excel skills, including sorting, filtering, and basic formulas.
• Excellent attention to detail, accuracy, organization, and time-management skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Professional communication skills with vendors, subcontractors, project managers, and internal accounting teams.
• Ability to identify discrepancies, research issues, and follow through to resolution.

Compensation and Benefits

• $30 to $36 per hour, depending on experience.
• Medical, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Professional development opportunities.
• Collaborative team environment.
• Opportunity for long-term growth within the accounting organization.

Preferred Qualifications

• Construction industry accounts payable experience.
• Experience processing construction subcontractor invoices.
• Familiarity with purchase orders, change orders, lien waivers, lien releases, retainage, and progress billing.
• Experience with certified payroll documentation or vendor and subcontractor compliance.
• Experience using construction ERP or construction accounting software.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp%20English_formattedESQA508c.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.