Accounts Payable Specialist – Construction

Burnett Staffing Specialists; Houston (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Burnett Staffing Specialists is seeking an Accounts Payable Specialist for a growing construction company in Houston. You will handle high-volume AP and work closely with project managers, vendors, subcontractors, and the accounting team on job costing and accurate invoicing.

The ideal candidate has construction AP experience, excellent attention to detail, and strong communication. Proficiency with Excel and ERP systems such as Sage 300 CRE or Viewpoint is a plus; this is a full-time on-site

Qualifications

• 2+ years Accounts Payable experience; construction industry experience strongly preferred.
• Knowledge of construction accounting, job costing, cost codes, purchase orders, and subcontractor invoicing.
• Experience processing a high volume of invoices and payments.
• Strong attention to detail and ability to manage multiple projects and deadlines.
• Comfortable communicating directly with vendors, subcontractors, and internal project teams.
• Proficiency with Excel and accounting/ERP systems.
• Experience with Sage 300 CRE, Viewpoint, Procore, Foundation, CMiC, QuickBooks, or similar construction software is a plus.

Responsibilities

• Process high-volume vendor and subcontractor invoices from receipt through payment.
• Review invoices for proper job, cost code, project, and GL coding.
• Match invoices to purchase orders, contracts, receipts, and approvals.
• Enter invoices accurately into the accounting/ERP system.
• Prepare weekly check runs, ACH payments, and other vendor payments.
• Maintain vendor and subcontractor records, including W-9s and required documentation.
• Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries.
• Reconcile vendor statements and AP accounts.
• Work closely with Project Managers to ensure invoices are properly approved and charged to the correct projects.
• Maintain organized and audit-ready AP documentation.

Skills

Accounts Payable

Attention to detail

Vendor communication

Tools

Excel

Sage 300 CRE

Viewpoint

Procore

Foundation

CMiC

QuickBooks

Job description

Accounts Payable Specialist – Construction

We are seeking an experienced Accounts Payable Specialist to join a growing construction company. This position will handle high-volume accounts payable while working closely with project managers, vendors, subcontractors, and the accounting team. The ideal candidate has prior construction accounting/AP experience and understands the importance of accurate job costing, documentation.

Responsibilities

• Process high-volume vendor and subcontractor invoices from receipt through payment.
• Review invoices for proper job, cost code, project, and GL coding.
• Match invoices to purchase orders, contracts, receipts, and approvals.
• Enter invoices accurately into the accounting/ERP system.
• Prepare weekly check runs, ACH payments, and other vendor payments.
• Maintain vendor and subcontractor records, including W-9s and required documentation.
• Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries.
• Reconcile vendor statements and AP accounts.
• Work closely with Project Managers to ensure invoices are properly approved and charged to the correct projects.
• Maintain organized and audit-ready AP documentation.

Qualifications

• 2+ years of Accounts Payable experience; construction industry experience strongly preferred.
• Knowledge of construction accounting, job costing, cost codes, purchase orders, and subcontractor invoicing.
• Experience processing a high volume of invoices and payments.
• Strong attention to detail and ability to manage multiple projects and deadlines.
• Comfortable communicating directly with vendors, subcontractors, and internal project teams.
• Proficiency with Excel and accounting/ERP systems.
• Experience with Sage 300 CRE, Viewpoint, Procore, Foundation, CMiC, QuickBooks, or similar construction software is a plus.
• Strong organizational, problem-solving, and communication skills.

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