Construction Administrative & Project Coordination Pro

T&T Staff Management, Inc.; El Paso (TX); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

T&T Staff Management, Inc. is seeking an Administrative Assistant to support office operations in the Texas/Oklahoma region with a focus on construction-related administration.

The role involves handling communications, filing, scheduling, and front-desk duties to keep projects and teams organized. Key responsibilities include document management, coordinating meetings, onboarding new staff, assisting with HR and bookkeeping tasks, and providing executive support to leadership.

Qualifikationen

• Strong communication skills for interacting with staff, clients, and stakeholders.
• Solid tech proficiency with office software and scheduling tools.
• Problem-solving abilities and the capacity to manage multiple tasks in fast-paced environments.

Aufgaben

• Manage and distribute information across teams, including emails, documents, and internal communications.
• Handle requests and queries from managers, staff, clients, and partners, often acting as the first point of contact.
• Maintain and organize project filing both digital and physical, ensuring records are organized and accessible.
• Organize and schedule appointments, using office software to manage calendars and avoid conflicts.
• Plan meetings, prepare agendas, and coordinate with vendors, subcontractors and team.
• Answer and route phone calls, greet visitors, draft, proofread and format emails and reports.
• Assist with onboarding of new employees and with HR and bookkeeping tasks.

Kenntnisse

Communication

Tech proficiency

Problem solving

Multitasking

Tools

Office software

Scheduling tools

Jobbeschreibung

T&T Staff Management, Inc. is seeking an Administrative Assistant to support office operations in the Texas/Oklahoma region with a focus on construction-related administration.

The role involves handling communications, filing, scheduling, and front-desk duties to keep projects and teams organized. Key responsibilities include document management, coordinating meetings, onboarding new staff, assisting with HR and bookkeeping tasks, and providing executive support to leadership.