Construction Administrative Coordinator

Tecta America Corp.; Deerfield Beach Century Village (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Tecta America Corp. is seeking a Construction Administrative Assistant to provide comprehensive administrative support to Project Managers and field teams in our Deerfield Beach area operations.

You will manage project documentation, submittals, permits, and communication to ensure smooth project flow. This role requires strong organizational skills, experience with purchase orders, and proficiency in MS Word, Excel, and PowerPoint.

Qualifications

• Minimum three (3) years of construction industry experience with emphasis on project administration.
• Experience with PURCHASE ORDERS (POs).
• Strong planning, organizing, problem-solving, multi-tasking and sense of urgency to bring tasks to closure.
• Excellent attention to detail.
• Microsoft Word, Excel, PowerPoint; Excel experience a must.
• Must have a valid driver's license.
• Willingness to visit actual job sites periodically.
• Ability to read, understand and follow instructions and communicate effectively with coworkers.

Responsibilities

• Provide daily coordination and communications to facilitate flow and control of project documents, information, and materials.
• Review the Job Hand Off Package with PMs and Operations Manager to ensure documentation is complete.
• Create and manage the Job File, including contracts, insurances, licenses, bonds, NOCs, NOAs, etc.
• Prepare submittal packages for PM review and verify receipt by GC or customer; notify PMs of adjustments.
• Apply for required permits before job start; order aerial photography or slope surveys if needed.
• Order job materials using approved PO procedures and cost codes; source from approved vendors for best price.
• Assist Superintendent with project mobilization (materials, equipment, facilities).
• Prepare Direct Purchase by Owner, OCIPs and MCIPs; prepare change orders as directed.
• Coordinate with PM on RFIs/RFPs, meeting minutes, and punch lists; manage paperwork flow.
• Prepare pay requisitions aligned with the schedule of values and ensure approvals and delivery to customer and accounting.
• Assist PM to complete close-out package within 2 weeks of final billing; coordinate lien releases.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Purchase Orders

Driver's license

Site visits

Communication

Tools

CERTA program

Job description

Tecta America Corp. is seeking a Construction Administrative Assistant to provide comprehensive administrative support to Project Managers and field teams in our Deerfield Beach area operations.

You will manage project documentation, submittals, permits, and communication to ensure smooth project flow. This role requires strong organizational skills, experience with purchase orders, and proficiency in MS Word, Excel, and PowerPoint.