Construction Administrative Coordinator

Tecta America Commercial Roofing; Deerfield Beach (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Tecta America Commercial Roofing is seeking a Construction Administrative Assistant to provide comprehensive administrative support and coordinate project documentation with Project Managers and field teams. The role ensures smooth communication, file control, submittals, permits, and invoicing while maintaining professional conduct on site.

Ideal candidates have at least 3 years in construction admin, strong Excel skills, the ability to manage multiple tasks, and a valid driver's license.

Qualifications

• Minimum three (3) years of construction industry experience with emphasis on all facets of business including customer relations and project administration.
• Prior experience with PURCHASE ORDERS (POs).
• Other critical skills include planning & organizing; problem identification/resolution, multi-tasking, follow-through to completion, priority setting, and urgency in tasks.
• Strong attention to detail.
• Microsoft Word, Excel, PowerPoint. EXCEL EXPERIENCE A MUST!
• Must have a valid driver's license.
• Comfortable visiting actual job sites periodically.
• Ability to read and comprehend instructions, short correspondence and policy documents, and converse with coworkers.

Responsibilities

• Provide the necessary daily coordination and communications to facilitate the flow and control of all project documents, information, and materials.
• Participate in the review of the project hand-off package with Project Manager, Estimator and Operations Manager.
• Create and control the Job File contents, including contracts, insurances, licenses, and other required documents.
• Prepare submittal packages for Project Manager’s review and verify receipt by GC or customer.
• Apply for required permits and order aerial photography or slope surveys if needed.
• Order materials from approved vendors using cost codes and best price.
• Assist the Superintendent with project mobilization and site logistics.
• Prepare Direct Purchase by Owner, OCIPs and MCIPs; prepare change orders as needed.
• Coordinate with PM on RFIs/RFPs/meeting minutes/punch lists and ensure smooth paperwork flow.
• Prepare pay requisitions aligned with the schedule of values and approvals.

Skills

Planning & Organizing

Multitasking

Attention to Detail

Communication

Time Management

Valid Driver's License

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Tecta America Commercial Roofing is seeking a Construction Administrative Assistant to provide comprehensive administrative support and coordinate project documentation with Project Managers and field teams. The role ensures smooth communication, file control, submittals, permits, and invoicing while maintaining professional conduct on site.

Ideal candidates have at least 3 years in construction admin, strong Excel skills, the ability to manage multiple tasks, and a valid driver's license.