Construction Project Administration Specialist

Tecta South Florida; Deerfield Beach (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Tecta South Florida is seeking a Construction Administrative Assistant to provide comprehensive administrative support to Project Managers and field teams. You will manage project documents, submittals, permits, purchase orders, and communications to ensure project flow and profitability.

The role requires meticulous organization, strong MS Office skills (Word, Excel, PowerPoint), 3+ years in construction administration, and willingness to visit job sites and travel as needed.

Qualifications

• 3+ years construction admin experience with broad business duties including customer relations and project administration.
• Prior experience with purchase orders (POs).
• Strong planning, organizing, and multi-tasking; ability to bring tasks to closure with urgency.
• Strong attention to detail.
• MS Word, Excel, PowerPoint proficiency. Excel experience a must.
• Must have a valid driver’s license.
• Comfortable visiting job sites periodically.
• Ability to read and follow instructions and policy documents.

Responsibilities

• Coordinate project documents, information, and materials to ensure organized flow and project profitability.
• Review Job Hand Off Package with PM, Estimator and Operations Manager for completeness.
• Create and control Job File contents, including contracts, insurances, licenses, and bonds.
• Prepare submittal packages and verify receipt by GC or customer.
• Apply for required permits and arrange aerial photography or surveys when needed.
• Prepare pay requisitions and progress invoicing aligned with the schedule of values.
• Assist mobilization and close out package within 2 weeks of final billing.
• Coordinate with Accounts Receivable for lien release and ensure proper filing.

Skills

POs knowledge

Planning & organizing

Multi-tasking

Attention to detail

Time management

Problem solving

Urgency & follow-through

Communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Tecta South Florida is seeking a Construction Administrative Assistant to provide comprehensive administrative support to Project Managers and field teams. You will manage project documents, submittals, permits, purchase orders, and communications to ensure project flow and profitability.

The role requires meticulous organization, strong MS Office skills (Word, Excel, PowerPoint), 3+ years in construction administration, and willingness to visit job sites and travel as needed.