Project Coordination Administrative Assistant

Facility Solutions Group, Inc.; San Antonio (TX); On-site; USD 40,000 - 45,000; Full time

Job summary

Facility Solutions Group, Inc. in Texas is seeking an Administrative Assistant to support our project management, estimating, service and sales teams.

The role requires proficiency in Excel and Word, excellent customer service, and strong organizational skills to aid in coordination across departments. The candidate will handle calls, contract routing to Legal, data entry, AR/AP tasks, and subcontracts, while maintaining calendars and office supplies.

Qualifications

• High School Diploma or GED required.
• 1 year experience required.
• Valid driver’s license required.
• Must pass drug and background screen.
• Ability to multitask while staying organized.
• Strong verbal and written communication skills.
• Positive customer service skills.
• Experience in lighting and electrical is a plus.

Responsibilities

• Manage inbound and outbound calls.
• Review, dissect, and route contracts to the Legal Department.
• Maintain office supplies.
• Enter information into various databases to support managers.
• Process certified payroll documentation.
• Handle Accounts Receivable and/or Accounts Payable.
• Issue and manage subcontracts for vendors and subcontractors.
• Maintain scheduling and event calendars.
• Perform general administrative duties (copying, faxing, filing, organization).
• Other administrative duties as assigned.

Skills

Multitasking

Communication

Customer service

Organizational skills

Education

High School Diploma or GED

Tools

Excel

Word

Databases

Job description

Facility Solutions Group, Inc. in Texas is seeking an Administrative Assistant to support our project management, estimating, service and sales teams.

The role requires proficiency in Excel and Word, excellent customer service, and strong organizational skills to aid in coordination across departments. The candidate will handle calls, contract routing to Legal, data entry, AR/AP tasks, and subcontracts, while maintaining calendars and office supplies.