Construction Administrative Coordinator

Tecta America Corporation; Deerfield Beach Century Village (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Tecta America Corporation seeks a Construction Administrative Assistant to provide critical project support in South Florida. You will coordinate documents, submittals and permits, and assist PMs with project administration to keep job sites and offices aligned for successful completions.

You will manage files, prepare requisitions, assist with mobilization, change orders and close-out packages, while ensuring accurate records and strong communication with customers and teams.

Qualifications

• Minimum three (3) years of construction industry experience in project administration.
• Experience with PURCHASE ORDERS (POs).
• Strong planning, organizing and multi-tasking abilities with urgency.
• Attention to detail and ability to convey information clearly.
• Proficiency in Word, Excel and PowerPoint; valid driver’s license.
• Comfortable visiting actual job sites periodically.
• Ability to read and comprehend instructions and policy documents.

Responsibilities

• Coordinate flow of project documents, information and materials for profitability.
• Prepare submittal packages and verify receipt by GC or customer.
• Apply for required permits and coordinate site photography or surveys.
• Order materials via approved PO process and verify pricing/quality.
• Assist mobilization, prepare direct purchase orders and change orders.
• Coordinate RFIs/RFPs/minutes/punch lists with PM and operations.
• Prepare pay requisitions and ensure alignment with schedule of values.
• Support close-out package within 2 weeks of final billing.
• Maintain professional appearance and perform other duties as assigned.

Skills

Planning & organizing

Attention to detail

Communication

Multitasking

Urgency

Time management

Teamwork

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Purchase Orders (POs)

Job description

Tecta America Corporation seeks a Construction Administrative Assistant to provide critical project support in South Florida. You will coordinate documents, submittals and permits, and assist PMs with project administration to keep job sites and offices aligned for successful completions.

You will manage files, prepare requisitions, assist with mobilization, change orders and close-out packages, while ensuring accurate records and strong communication with customers and teams.