Construction Administrative Assistant: Growth-Oriented & Detail-Driven

Helix Traffic Solutions, LLC; Phoenix (AZ); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

401(k) retirement plan

Growth opportunities

Team-oriented environment

Job summary

Quail Construction is seeking a dependable Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment.

You will answer calls, manage records, assist with payroll reporting, support fleet maintenance, and handle KPI data. A high school diploma and 1–3 years of experience are expected; Spanish bilingualism is preferred to assist a diverse

Qualifications

• High school diploma or equivalent required; administrative experience is a plus.
• Strong organizational and communication abilities are essential.
• Ability to handle confidential information with discretion.
• Experience with construction or operations is preferred; bilingual Spanish is a plus.

Responsibilities

• Answer and route incoming phone calls professionally.
• Maintain accurate electronic and physical records.
• Assist with payroll reporting and documentation as needed.
• Support fleet maintenance records and fuel reports.
• Complete Ad Hoc tasks from the Vice President.
• Maintain KPI data and assist with reporting.
• Perform other duties as assigned by leadership.

Skills

Organizational skills

Communication skills

Confidential information handling

Bilingual (Spanish)

Administrative experience

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Quail Construction is seeking a dependable Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment.

You will answer calls, manage records, assist with payroll reporting, support fleet maintenance, and handle KPI data. A high school diploma and 1–3 years of experience are expected; Spanish bilingualism is preferred to assist a diverse