Admin - Administrative Assistant

Helix Traffic Solutions, LLC; Phoenix (AZ); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

401(k) retirement plan

Growth opportunities

Team-oriented environment

Job summary

Quail Construction is seeking a dependable Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment.

You will answer calls, manage records, assist with payroll reporting, support fleet maintenance, and handle KPI data. A high school diploma and 1–3 years of experience are expected; Spanish bilingualism is preferred to assist a diverse

Qualifications

• High school diploma or equivalent required; administrative experience is a plus.
• Strong organizational and communication abilities are essential.
• Ability to handle confidential information with discretion.
• Experience with construction or operations is preferred; bilingual Spanish is a plus.

Responsibilities

• Answer and route incoming phone calls professionally.
• Maintain accurate electronic and physical records.
• Assist with payroll reporting and documentation as needed.
• Support fleet maintenance records and fuel reports.
• Complete Ad Hoc tasks from the Vice President.
• Maintain KPI data and assist with reporting.
• Perform other duties as assigned by leadership.

Skills

Organizational skills

Communication skills

Confidential information handling

Bilingual (Spanish)

Administrative experience

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Assistant

Quail Construction

Position Overview

Quail Construction is seeking a dependable and detail-oriented Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment.

Key Responsibilities

• Answer and route incoming phone calls professionally
• Perform filing and maintain accurate electronic and physical records
• Assist with certified payroll reporting and documentation
• Support fleet management by updating maintenance records and reviewing fuel reports
• Complete Ad Hoc assignments as directed by the Vice President
• Maintain KPI data
• Perform other duties as assigned

Qualifications

• High school diploma or equivalent
• 1-3 years of administrative experience
• Strong organizational and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Construction or operations experience preferred
• Bilingual in Spanish is preferred

Our Values

At Quail Construction, we value:

• Integrity - Doing the right thing, always
• Accountability - Taking ownership of our work and results
• Teamwork - Supporting one another to achieve shared goals
• Safety - Prioritizing the well-being of our employees and partners
• Continuous Improvement - Striving to learn, grow, and improve every day

Benefits Package

• Competitive pay
• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Opportunities for growth and professional development
• Supportive, team-oriented work environment