Strategic Executive Assistant | Operations & Admin Lead

Traffic Lane Closures, LLC; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

PTO

401(k)

Medical

Vision insurance

Job summary

Quail Construction is seeking an Executive Administrative Assistant to support our leadership team in a fast-paced office in Phoenix. The role requires discretion, proactive problem-solving, and exceptional organization to manage calendars, correspondence, and complex scheduling.

The ideal candidate will be detail-oriented, able to juggle multiple priorities, and provide reliable administrative and project support across departments.

Qualifications

• Experience supporting leadership in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Ability to handle confidential information with discretion.
• Proactive, reliable, and collaborative communication with cross-functional teams.

Responsibilities

• Provide executive-level administrative support to leadership; manage calendars, emails, calls, and inquiries.
• Coordinate meetings, travel arrangements, and meeting materials; prepare summaries and notes.
• Assist with payroll reporting and compliance tracking when needed.
• Support HR tasks such as onboarding and file audits; maintain records and databases.
• Maintain filing systems, update documents, and ensure data accuracy across departments.

Skills

Organizational skills

Communication

Time management

Confidentiality

Calendar management

Multitasking

Microsoft Office

G Suite

Tools

Microsoft Office

G Suite

Job description

Quail Construction is seeking an Executive Administrative Assistant to support our leadership team in a fast-paced office in Phoenix. The role requires discretion, proactive problem-solving, and exceptional organization to manage calendars, correspondence, and complex scheduling.

The ideal candidate will be detail-oriented, able to juggle multiple priorities, and provide reliable administrative and project support across departments.