Construction Administrative Assistant

IICRC; Vacaville (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Training & development

Competitive salary

Career progression

Benefits

Job summary

SERVPRO of Vacaville is seeking an Administrative Assistant to support the office team and customers. You will handle phone and email inquiries, perform data entry, and maintain professional, courteous service in a fast-paced environment.

Responsibilities include supporting multiple departments, managing project documentation, and assisting with estimates and communication with stakeholders. This role requires strong organizational skills and attention to detail.

Qualifications

• High school diploma or GED preferred.
• Must be knowledgeable in Microsoft Office.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
• Xactimate estimating experience is preferred.
• Mitigation/insurance industry experience is preferred.
• Construction industry experience is preferred.
• Advanced Microsoft Suite experience is preferred.
• Advanced structural industry experience is preferred.
• At least 2 years of office-related experience.

Responsibilities

• Perform fundamental daily administrative tasks to assist the office team.
• Perform detailed and accurate data entry.
• Assist other departments as needed.
• Responsible for clear and efficient project communication with the customer and project stakeholders.
• Daily project oversight to include monitoring status, audit, and work-in-progress.
• Create preliminary estimates using estimating software.
• Review and validate job site documentation.
• Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end.
• Collaborate and assist with other departments as needed.

Skills

Attention to detail

Verbal communication

Organizational skills

Multitasking

Education

High school diploma/GED

Tools

Microsoft Office

Xactimate

Microsoft Excel

Job description

Servpro of Vacaville is hiring an Administrative Assistant!

Benefits

• Professional development
• Health insurance
• Paid time off
• Training & development
• Competitive salary
• Competitive compensation
• Benefits
• Career progression
• Professional development

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.

Key Responsibilities

• Perform fundamental daily administrative tasks to assist the office team
• Perform detailed and accurate data entry
• Assist other departments, as needed
• Responsible for clear and efficient project communication with the customer and project stakeholders
• Daily project(s) oversight to include monitoring status, audit, and work-in-progress
• Create preliminary estimate using estimating software
• Review and validate job site documentation
• Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end
• Collaborate and assist with other departments, as needed

Position Requirements

• High school diploma/GED (preferred)
• Must be knowledgeable in Microsoft Office
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Xactimate Estimating Experience is Preferred
• Mitigation/Insurance Industry Experience is Preferred
• Construction Industry Experience is Preferred
• Advanced Microsoft Suite Experience is Preferred
• Advanced Structure Industry Experience is Preferred
• High school diploma/GED
• At least 2 year of office-related experience
• Ability to multitask and to remain detail orientated

Skills/Physical Demands/Competencies

This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law

Each SERVPRO® Franchise is Independently Owned and Operated.

Compensation: $22.00 - $28.00 per hour

Picture yourself here fulfilling your potential.

About us

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.