Construction Administrative Assistant

IICRC; Austin (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Competitive salary

Career progression

Professional development

Job summary

Servpro of Vacaville is hiring an Administrative Assistant to support office teammates and customers. You will handle office tasks, answer phones and emails, and maintain a positive, helpful presence in the workplace.

The role emphasizes accurate data entry, documentation review, and collaboration with Project Managers to ensure clear communication and efficient project workflows.

Qualifications

• High school diploma or GED required/preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication.
• Strong organizational and multitasking skills.
• Attention to detail and problem-solving abilities.

Responsibilities

• Perform fundamental daily administrative tasks to assist the office team.
• Perform detailed and accurate data entry.
• Assist other departments, as needed.
• Responsible for clear and efficient project communication with the customer and project stakeholders.
• Daily project oversight to monitor status, audits, and work-in-progress.
• Create preliminary estimates using estimating software.
• Review and validate job site documentation.
• Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end.
• Collaborate and assist with other departments, as needed.

Skills

Microsoft Office

Attention to detail

Communication skills

Multi-tasking

Office experience

Education

High school diploma/GED

Tools

Xactimate

Job description

Benefits

• Health insurance
• Paid time off
• Training & development
• Competitive salary

Servpro of Vacaville is hiring an Administrative Assistant!

Benefits

Servpro of Vacaville offers:

• Competitive compensation
• Benefits
• Career progression
• Professional development

And more!

As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.

Key Responsibilities

• Perform fundamental daily administrative tasks to assist the office team
• Perform detailed and accurate data entry
• Assist other departments, as needed
• Responsible for clear and efficient project communication with the customer and project stakeholders
• Daily project(s) oversight to include monitoring status, audit, and work-in-progress
• Create preliminary estimate using estimating software
• Review and validate job site documentation
• Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end
• Collaborate and assist with other departments, as needed

Position Requirements

• High school diploma/GED (preferred)
• Must be knowledgeable in Microsoft Office
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Xactimate Estimating Experience is Preferred
• Mitigation/Insurance Industry Experience is Preferred
• Construction Industry Experience is Preferred
• Advanced Microsoft Suite Experience is Preferred
• Advanced Structure Industry Experience is Preferred
• High school diploma/GED
• At least 2 year of office-related experience
• Ability to multitask and to remain detail orientated

Skills/Physical Demands/Competencies

This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law

Each SERVPRO® Franchise is Independently Owned and Operated.