Construction Administrative Assistant

Trillium Staffing; Lincoln (NE); On-site; USD 75,000 - 81,000; Full time

Job summary

Trillium Construction in Lincoln, NE is seeking a Construction Administrative Assistant to support the Site Manager with daily administrative tasks on-site at an active construction job site.

This on-site role offers a 60-hour work week (Mon-Sat) at a pay rate of $25 per hour, with responsibilities including document prep, file organization, timekeeping, PO and invoice tracking, and coordination with subcontractors and clients. Confidentiality is essential.

Qualifications

• Prior experience in construction administration or a construction office environment required.

Responsibilities

• Assist the Site Manager with daily administrative tasks and scheduling.
• Prepare, format, and maintain project documents, reports, and correspondence.
• Organize and file permits, submittals, RFIs, change orders, and daily logs.
• Manage incoming/outgoing email communication with subcontractors, vendors, and clients.
• Create and edit documents using Microsoft Office (Word, Excel, Outlook).
• Create, edit, and manage PDFs using Adobe Acrobat (redlines, markups, forms).
• Track and maintain project files, drawings, and specifications.
• Assist with timekeeping, purchase orders, and invoice tracking.
• Maintain confidentiality of sensitive project and personnel information.
• Perform other administrative duties as assigned by the Site Manager.

Skills

Construction admin experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Trillium Construction is seeking a Construction Administrative Assistant near Lincoln, NE.

This is an on-site position at active construction job site.

Key Responsibilities

• Assist the Site Manager with daily administrative tasks and scheduling
• Prepare, format, and maintain project documents, reports, and correspondence
• Organize and file permits, submittals, RFIs, change orders, and daily logs
• Manage incoming/outgoing email communication with subcontractors, vendors, and clients
• Create and edit documents using Microsoft Office (Word, Excel, Outlook)
• Create, edit, and manage PDFs using Adobe Acrobat (redlines, markups, forms)
• Track and maintain project files, drawings, and specifications
• Assist with timekeeping, purchase orders, and invoice tracking
• Maintain confidentiality of sensitive project and personnel information
• Perform other administrative duties as assigned by the Site Manager

Pay rate is $25. Schedule: M - Sat, 60h / week.

Qualifications

• Prior experience in construction administration or a construction office environment required

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals. Trillium is an Equal Opportunity Employer.