Administrative Assistant

J&W Construction & Design; Charleston (SC); On-site; USD 31,500 - 38,500; Full time

Job summary

J&W Construction & Design in Charleston, SC is seeking a construction administrative assistant to support office tasks. Responsibilities include managing clerical work, coordinating with vendors, and providing administration support to the Project Manager. Candidates should have at least 3 years of admin experience, proficiency in Google Workspaces and QuickBooks, and excellent organization skills. A high school diploma is required; an associate's or bachelor's degree is a bonus. The salary for this full-time position is $35,000 per year.

Qualifications

• 3 years of administrative experience is needed.
• Previous administrative duties in a busy construction office is ideal.
• Superb organization and communication skills are essential.

Responsibilities

• Execute clerical and general office duties for the project management team.
• Field incoming emails and phone calls in a professional manner.
• Coordinate meeting logistics and deliverables.

Skills

Organizational skills

Communication skills

Time management

Computer skills

Education

High school diploma

Associate's or bachelor's degree

Tools

Google Workspaces

QuickBooks

Job description

Our busy construction company is seeking an organized construction administrative assistant to support our office with clerical and administrative tasks. You’ll help our Project Manager communicate with vendors and clients, obtain bids and make payments to subcontractors, and place change orders. The ideal candidate will have great computer, communication, and time management skills. Previous experience in the industry is helpful, but not required. If you are looking for a great opportunity in administrative support, we’d love to talk with you!

Responsibilities

• Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested.
• Field incoming emails and phone calls in a professional manner.
• Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team.
• Communicate with vendors and subcontractors as a point of contact to solicit new jobs.
• Produce forms such as purchase orders, service agreements, change orders, and subcontracts.
• Provide administration support to the Project Manager.

Qualifications

• Understanding of the construction industry is preferred, but not required.
• 3 years of administrative experience is needed. Previous administrative duties in a busy construction office is ideal.
• Associate’s or bachelor’s degree is a bonus. High school diploma is required.
• Superb organization and communication skills, as well as great time management, are essential.
• Proficient in computer skills, especially Google Workspaces.
• Understanding of how to use QuickBooks.

Compensation

$35,000 per year.