Construction Admin Assistant: Project Coordination & Growth

IICRC; Vacaville (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Training & development

Competitive salary

Career progression

Benefits

Job summary

SERVPRO of Vacaville is seeking an Administrative Assistant to support the office team and customers. You will handle phone and email inquiries, perform data entry, and maintain professional, courteous service in a fast-paced environment.

Responsibilities include supporting multiple departments, managing project documentation, and assisting with estimates and communication with stakeholders. This role requires strong organizational skills and attention to detail.

Qualifications

• High school diploma or GED preferred.
• Must be knowledgeable in Microsoft Office.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
• Xactimate estimating experience is preferred.
• Mitigation/insurance industry experience is preferred.
• Construction industry experience is preferred.
• Advanced Microsoft Suite experience is preferred.
• Advanced structural industry experience is preferred.
• At least 2 years of office-related experience.

Responsibilities

• Perform fundamental daily administrative tasks to assist the office team.
• Perform detailed and accurate data entry.
• Assist other departments as needed.
• Responsible for clear and efficient project communication with the customer and project stakeholders.
• Daily project oversight to include monitoring status, audit, and work-in-progress.
• Create preliminary estimates using estimating software.
• Review and validate job site documentation.
• Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end.
• Collaborate and assist with other departments as needed.

Skills

Attention to detail

Verbal communication

Organizational skills

Multitasking

Education

High school diploma/GED

Tools

Microsoft Office

Xactimate

Microsoft Excel

Job description

SERVPRO of Vacaville is seeking an Administrative Assistant to support the office team and customers. You will handle phone and email inquiries, perform data entry, and maintain professional, courteous service in a fast-paced environment.

Responsibilities include supporting multiple departments, managing project documentation, and assisting with estimates and communication with stakeholders. This role requires strong organizational skills and attention to detail.