Construction Administration Coordinator

Blue-Signal-Search; Fairbanks (AK); On-site; USD 50,000 - 70,000; Full time

Job summary

Blue-Signal-Search is seeking a Construction Administration Coordinator in Fairbanks, AK, to support site operations and enhance project efficiency. Ideal candidates bring over 3 years of administrative experience, preferably in construction, and possess strong organizational skills and proficiency in Microsoft Office.

The role involves coordinating meetings, maintaining project documentation, and assisting office workflows. Join a stable environment for growth while contributing to impactful project outcomes.

Qualifications

• At least 3 years of related administrative, professional, or office experience.
• Construction industry experience preferred.
• Ability to work independently while also collaborating effectively.

Responsibilities

• Provide administrative support for ongoing construction and project activity.
• Organize and maintain project records, correspondence, and digital files.
• Coordinate meetings, capture key discussion points, and circulate follow-up notes.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Microsoft Excel proficiency

Education

High school diploma or GED

Business administration or related education

Tools

Microsoft Office applications

Construction document management software

Job description

Construction Administration Coordinator

Fairbanks, AK

A well-established organization in the construction services sector is seeking a Construction Administration Coordinator to support on site operations in Fairbanks. This position is ideal for someone who enjoys bringing structure to fast moving project environments, keeping teams aligned, and helping both field and office personnel stay ahead of deadlines. The person in this role will play an important part in maintaining documentation accuracy, supporting daily coordination, and helping projects move forward efficiently.

What You Will Do

• Provide administrative support for ongoing construction and project activity
• Organize and maintain project records, correspondence, and digital files
• Track submittals, logs, and documentation within internal and cloud based systems
• Coordinate meetings, capture key discussion points, and circulate follow-up notes
• Prepare reports, spreadsheets, forms, and other routine business documents
• Assist with office workflows tied to timekeeping, billing support, and general project administration
• Respond to incoming calls and visitors professionally, routing requests to the appropriate team members
• Work closely with project and office teams to help keep communication and documentation moving smoothly
• Handle confidential information with professionalism and discretion
• Support additional administrative and coordination needs as assigned

What You Bring

• At least 3 years of related administrative, professional, or office experience
• Construction industry experience preferred
• Strong organizational skills, time management, attention to detail, and ability to meet deadlines
• Proficiency in Microsoft Excel, Microsoft Office applications, and construction document management software
• Clear written and verbal communication skills
• Ability to work independently while also collaborating effectively with cross functional teams
• High school diploma or GED required
• Business administration or related education preferred
• Valid driver’s license required

Why This Opportunity Stands Out

• Stable on-site opportunity with direct exposure to active project work
• Broad involvement across project coordination, documentation, and office operations
• Chance to become a trusted administrative partner to construction and project leadership
• Meaningful role in improving organization, communication, and day to day execution

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS