Office Administrator

Toby Management Group; Anchorage (AK); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Opportunity for advancement

Training & development

Job summary

Extreme Construction & Maintenance, based in Anchorage, is seeking an Office Administrator to support daily operations across administrative, HR, accounting and project support functions. This role requires independence, confidentiality, and strong attention to detail in a fast-paced environment.

You will manage office tasks, assist with recruitment, process invoices, track expenses, coordinate permits, and ensure compliance while maintaining professional communication with clients and vendors.

Qualifications

• 3+ years of administrative experience; construction office experience preferred.
• Proficient with Microsoft Word, Excel, and Outlook.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Ability to prioritize competing tasks and meet deadlines.
• High level of professionalism and confidentiality.
• Attention to detail and accuracy.
• Reliable attendance and adherence to schedules.

Responsibilities

• Manage daily office operations and administrative tasks.
• Answer phones and respond to emails professionally.
• Organize electronic and paper filing systems.
• Prepare reports and company documents.
• Maintain company records and document accuracy.
• Assist with recruitment, onboarding, and HR paperwork.
• Track certifications and compliance documentation.
• Prepare invoices and track accounts receivable.
• Record expenses and assist with job cost tracking.
• Coordinate permits and subcontractor paperwork.
• Audit employee paperwork and maintain compliance records.

Skills

Administrative experience

Microsoft Office

Organizational skills

Written and verbal communication

Time management

Professionalism

Attention to detail

Attendance reliability

Job description

Benefits

• Paid time off
• Opportunity for advancement
• Training & development

Position Title: Office Administrator

Position Type: Regular, Year‑Round

Schedule: Monday–Thursday, 30–35 hours per week

Location: In person only, Eagle River AK

Reports To: Office Manager/Owner

Position Summary

Extreme Construction & Maintenance is seeking a highly organized, dependable, and self‑motivated Office Administrator to support the daily operations of our growing construction company. This position requires the ability to work independently, prioritize multiple responsibilities, and maintain confidentiality while ensuring office operations run efficiently. The ideal candidate is detail‑oriented, proactive, and comfortable managing a variety of administrative, HR, accounting, billing and project support functions with minimal supervision.

Essential Duties and Responsibilities

Administrative

• Manage daily office operations and administrative tasks.
• Answer phones, respond to emails in a professional manner.
• Organize and maintain electronic and paper filing systems.
• Prepare and organize correspondence, reports, and company documents.
• Maintain company records and ensure document accuracy.

Human Resources

• Assist with recruitment, applicant screening, interview scheduling, and onboarding.
• Prepare new hire and termination paperwork.
• Maintain employee personnel files and HR documentation.
• Track employee and contractor certifications, licenses and required compliance.
• Ensure compliance with company policies and employment documentation.

Accounting & Financial Support

• Prepare customer invoices and documentation backups for manager review.
• Track accounts receivable.
• Record expenses and assist with job cost tracking.
• Maintain vendor records and process invoices.
• Monitor office expenditures and maintain accurate financial records.

Construction Operations Support

• Track project expenses and budgets.
• Assist with job documentation and project files.
• Coordinate permits, subcontractor documentation, and compliance paperwork.
• Monitor rental agreements and monthly payment tracking.
• Support General Contractor and Field Lead with administrative needs.

Compliance & Auditing

• Audit employee paperwork for completeness and accuracy.
• Ensure required company documentation remains current.
• Maintain organized records for insurance, licensing, and regulatory compliance.
• Assist with internal audits and process improvements.

Qualifications

• Minimum of 3 years of administrative experience; construction office experience preferred.
• Experience with Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to prioritize competing tasks and meet deadlines.
• High level of professionalism and confidentiality.
• Strong attention to detail and accuracy.
• Maintain reliable attendance and adhere to established work schedules.

Preferred Skills

• Billing and data reconciliation experience.
• Experience tracking job costs and project expenses.
• Ability to identify process improvements and work independently.
• Comfortable learning new software and company procedures.
• Comfortable with paper and software documentation.
• Familiarity with construction documentation, permits, or compliance.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Ability to occasionally lift up to 25 pounds.

About Us

Extreme Construction & Maintenance is a trusted name in the Anchorage construction industry, providing high-quality construction and maintenance services throughout Anchorage, Eagle River, and the surrounding communities. Our clients rely on us for our expertise, reliability, and commitment to delivering quality workmanship—no matter the conditions.

As a growing, locally owned company, we believe our employees are the foundation of our success. We foster a collaborative, team‑oriented environment where hard work, accountability, and initiative are recognized and valued. Every team member plays an important role in helping us deliver exceptional service to our clients and maintain the reputation we've worked hard to build.