Construction Project Operations Coordinator

Elite Development Group; York (York County); On-site; USD 42,000 - 54,000; Full time

Job summary

Elite Development Group is seeking a Construction Project Operations Coordinator to support project managers with planning, budgeting, scheduling and document control. You will liaise with internal and external teams, track deadlines and ensure data quality across systems.

You will help generate weekly project reports, coordinate manpower, and assist in closeout activities, while maintaining strong communication with subcontractors and vendors.

Qualifications

• AA or higher in Business/Construction management or related field.
• 1–3 years of construction/real estate administrative experience.
• Valid driver’s license and dependable transportation.
• Bilingual proficiency preferred.
• Self-motivated and highly organized.
• Ability to switch between tasks and manage multiple projects.

Responsibilities

• Coordinate and administer project tasks, ensuring on-time completion.
• Assist project managers with plans, budgets and schedules.
• Prepare weekly reports/updates for ownership and stakeholders.
• Serve as main contact for administrative inquiries from subs and vendors.
• Assist in marketing coordination aligned with business goals.
• Schedule manpower with project managers and supervisors.
• Track KPIs to hold team accountable to role expectations.
• Support project closeout activities including documentation and client handover.
• Maintain data hygiene across internal systems and software.

Skills

Project coordination

Communication

Multi-tasking

Documentation

Education

AA in Business Management or related

Bachelor's degree in Business Management

Bachelor's degree in Construction Management

Tools

Google Workspace

Productivity platforms

Job description

Description

The Construction Project Operations Coordinator will focus on the coordination and administrative aspects of construction projects. They will facilitate communication with internal and external team members, ensuring tasks are completed on time and project metrics are tracked accurately. This position will serve as a supportive role for the project managers by providing administrative assistance, document organization, and logistical coordination.

• Work with Staff Accountants in maintaining records of project performance


• Assist project managers in developing project plans, budgets and schedules. Create comprehensive project packets ensuring tasks are properly sequenced and deadlines are met


• Work with the project managers to generate weekly project reports/updates to ownership and stakeholders


• Serve as a primary point of contact for administrative inquiries from subcontractors, suppliers, and consultants


• Partner with marketing and division leadership to develop marketing strategies that align with business goals and communication needs


• Coordinate internal manpower scheduling through working with project managers and supervisors


• Hold team members accountable to position expectations through tracking key performance indicators


• Assist in facilitating project closeout activities, including documentation, final inspections and client handover


• Fully responsible for all departmental level data hygiene across all internal systems and software

Description

The Construction Project Operations Coordinator will focus on the coordination and administrative aspects of construction projects. They will facilitate communication with internal and external team members, ensuring tasks are completed on time and project metrics are tracked accurately. This position will serve as a supportive role for the project managers by providing administrative assistance, document organization, and logistical coordination.

• Work with Staff Accountants in maintaining records of project performance


• Assist project managers in developing project plans, budgets and schedules. Create comprehensive project packets ensuring tasks are properly sequenced and deadlines are met


• Work with the project managers to generate weekly project reports/updates to ownership and stakeholders


• Serve as a primary point of contact for administrative inquiries from subcontractors, suppliers, and consultants


• Partner with marketing and division leadership to develop marketing strategies that align with business goals and communication needs


• Coordinate internal manpower scheduling through working with project managers and supervisors


• Hold team members accountable to position expectations through tracking key performance indicators


• Assist in facilitating project closeout activities, including documentation, final inspections and client handover


• Fully responsible for all departmental level data hygiene across all internal systems and software

Requirements

• AA, Bachelor's degree in Business Management, Construction Management, or a related field preferred


• 1-3 years of experience in a construction/real estate administrative role


• Valid driver’s license and dependable transportation


• Bilingual proficiency (preferred but not required)


• Self-motivated and highly organized


• Ability to switch between tasks and work on multiple projects at a time


• Comfort with google workspace and other technology and productivity platforms