Construction Administration

Konik; Saint Paul (MN); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) retirement with employer match

Job summary

Konik is seeking a seasoned Project Coordinator to oversee project operations, administrative functions, and compliance initiatives in Eagan, MN. This role supports multiple teams and ensures efficient project administration.

Construction experience is preferred but not required; a strong office manager and project support background is essential. The position is direct hire with a salary range of $70,000–$75,000, and includes benefits such as health, dental, vision insurance, PTO, and a 401(k)

Qualifications

• 5+ years of experience as an office manager, project coordinator, or administrative support.
• Experience managing processes, workflows and complex administrative tasks independently.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Familiarity with contracts, compliance, and project documentation preferred.

Responsibilities

• Maintain licensing and registration across multiple municipalities, tracking renewals and coordinating with accounting.
• Assist in license preparation, renewal, and closure as required.
• Run bi-weekly P&L reports for all active projects and assist with financial tracking.
• Provide administrative support to leadership with daily project oversight, reporting, and correspondence.
• Support contracts, compliance paperwork, submittals, daily logs, and close-out docs.
• Assist in policy writing and development of how-to manuals and process improvements.
• Serve as backup for Assistant Project Managers as needed.
• Collaborate with Accounts Receivable to ensure timely project billing.
• Support internal communications and reminders about policies and project updates.
• Perform special projects and admin tasks as assigned.

Skills

Office management

Project coordination

Administrative support

Communication skills

Multitasking

Detail-oriented

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Project Coordinator/Construction Admin

Eagan, MN | Direct Hire | $70,000–$75,000

Konik is partnering with a well‑respected firm seeking a seasoned Project Coordinator to oversee project operations, administrative functions, and compliance initiatives. The ideal candidate is a strong office manager with experience managing processes, capable of supporting multiple teams and ensuring project administration runs efficiently. While construction experience is preferred, the primary requirement is a track record as a senior administrative or project support professional.

Project Coordinator Responsibilities

• Maintain and manage licensing and registration requirements across multiple municipalities, including tracking renewal dates and coordinating with accounting for necessary documentation.
• Assist in the preparation, renewal, and closure of current licenses as required.
• Run bi‑weekly P&L reports for all active projects and assist with financial tracking.
• Provide administrative support to leadership, including daily project oversight, reporting, and general correspondence.
• Support contracts, compliance paperwork, submittals, daily logs, and project close‑out documentation.
• Assist in policy writing, development of how‑to manuals, and implementation of process improvements.
• Serve as backup for Assistant Project Managers as needed.
• Collaborate with Accounts Receivable to ensure project billing is accurate and timely.
• Support internal communications and reminders regarding policy, process changes, and project updates.
• Perform other special projects and administrative tasks as assigned.

Project Coordinator Qualifications

• 5+ years of experience as an office manager, project coordinator, or administrative support; construction industry experience is preferred but not required.
• Proven ability to manage processes, workflows, and complex administrative tasks independently.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple priorities in a fast‑paced environment.
• Familiarity with contracts, compliance requirements, and project documentation preferred.

Benefits

• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) retirement plan with employer match