Construction Administration Assistant

NV5; Andover (MA); On-site; USD 42,000 - 60,000; Full time

Job summary

NV5 is seeking an CA Assistant to support the Construction Administration team. The role focuses on processing submittals and RFIs and performing various CA administrative duties under the guidance of the CA Senior Construction Administrator.

The candidate should be organized, detail-oriented, and proficient in MS Word and Excel, with strong reading/writing and verbal communication skills, and a can-do attitude.

Qualifications

• High School diploma or 3 years on-the-job admin/engineering construction experience preferred.
• Must be able to work well with others.
• Can-do attitude with ability to prioritize workload and read/write clearly.
• Good verbal communication skills.
• Strong organizational skills.
• Proficient in MS Word and Excel.
• Typing speed minimum 50 wpm.
• Knowledge of clerical office practices and procedures and office equipment.
• Keen attention to detail and accurate filing and clerical skills.

Responsibilities

• Assist and support the CA Senior Construction Administrator with processing submittals/RFIs and other CA admin duties.
• Prepare submittals/RFIs electronically: log, add cover sheet, annotate comments, distribute to proper personnel.
• Provide coverage for the CA Senior Construction Administrator when absent.
• Track submittals/RFIs to ensure timely processing for technical staff on Newforma and Forma (ACC).
• Mail/e-mail all submittals and outgoing construction paperwork.

Skills

MS Word

Excel

Typing 50wpm

Communication

Teamwork

Organization

Reading/Writing

Education

High School diploma

Tools

MS Office

Job description

The basic function of the CA Assistant is to assist and support the CA Senior Construction Administrator with the processing of submittals/RFIs and various other CA administrative duties.

Responsibilities

• Responsible for administrative duties for the CA Department.
• Prepare submittals/RFIs electronically. This includes: logging, adding cover sheet, typing comments, and distributing to proper personnel.
• Work with the CA Senior Construction Administrator and provide coverage when CA Senior Construction Administrator is out sick or on vacation.
• Track submittals/RFIs to ensure timely processing for the technical staff on database program (Newforma and Forma (ACC)) including data entry of required information.
• Mail/e-mail all submittals and outgoing construction paperwork.

Qualifications

• Must have a High School diploma or have a minimum of three years experience of on-the-job administrative/engineering construction experience, preferably in the consulting engineering field.
• Must be able to work well with others.
• Must have a “can-do” attitude, the ability to prioritize workload, ability to read and write and good verbal communication skills.
• Must have good organizational skills.
• Must be proficient in MS Word and Excel.
• Typing speed minimum 50 wpm.
• Must have knowledge of clerical office practices and procedures including the types and uses of office equipment.
• Must have good attention to detail and accurate filing, typing and clerical skills.