Construction Administrative Assistant

CLMI Group, LLC; Gardena (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Training & Development

Performance Bonus Opportunities

Job summary

CLMI Group, LLC in Los Angeles, CA is seeking a Construction Administrative Assistant to support day-to-day operations on multifamily and commercial development projects. This on-site role requires hands-on construction experience and a detail-oriented approach to handling submittals, RFIs, daily reports, and payroll documentation.

You will coordinate with project managers, field staff, and vendors, maintain project files, assist with procurement, track compliance documentation, and take meeting

Qualifications

• Minimum 3 years of administrative experience in the construction industry
• Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities on-site in Los Angeles, CA

Responsibilities

• Provide administrative support to project managers, superintendents, and field staff
• Prepare, organize, and maintain project documentation including submittals, RFIs, change orders, and daily reports
• Track subcontractor certificates of insurance, licenses, and compliance documentation
• Assist with scheduling meetings, site visits, and inspections
• Maintain accurate project files (digital and physical) and ensure documents are properly logged and distributed
• Coordinate communication between field office, subcontractors, vendors, and clients
• Support procurement processes, including purchase orders and material tracking
• Assist with certified payroll documentation and compliance reporting as needed
• Take meeting minutes and distribute action items
• Perform general office duties: answering phones, managing correspondence, ordering supplies

Tools

Procore

Buildertrend

Job description

Job Title: Construction Administrative Assistant
Location: Los Angeles, CA (On-Site)
Employment Type: Full-Time

About the Role

We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations for a client working on multifamily and commercial development projects in the Los Angeles area. This on-site role is ideal for someone with hands-on construction industry experience who thrives in a fast-paced job site or field office environment and can juggle documentation, coordination, and communication across project teams.

Key Responsibilities

• Provide administrative support to project managers, superintendents, and field staff
• Prepare, organize, and maintain project documentation, including submittals, RFIs, change orders, and daily reports
• Track subcontractor certificates of insurance, licenses, and compliance documentation
• Assist with scheduling meetings, site visits, and inspections
• Maintain accurate project files (digital and physical) and ensure documents are properly logged and distributed
• Coordinate communication between the field office, subcontractors, vendors, and clients
• Support procurement processes, including purchase orders and material tracking
• Assist with certified payroll documentation and compliance reporting as needed
• Take meeting minutes and distribute action items
• Perform general office duties: answering phones, managing correspondence, ordering supplies

Qualifications

• Minimum 3 years of administrative experience specific to the construction industry (multifamily or residential development experience strongly preferred)
• Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders, etc.)
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction management software (e.g., Procore, Buildertrend) a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities in a deadline-driven environment
• Must be able to work on-site full-time in Los Angeles, CA

Preferred Qualifications

• Experience supporting public works or prevailing wage projects
• Familiarity with certified payroll and Labor Compliance Program (LCP) requirements

Client Benefits

• Paid Time Off (Sick & Public Holidays)
• Training & Development
• Performance Bonus Opportunities