Construction Admin & QuickBooks Specialist (Mon–Fri)

Paramount Companies; St. Louis (MO); On-site; USD 25,000 - 39,000; Full time

Job summary

Paramount Companies is seeking an Administrative/Data Entry/Accounting professional for a Monday–Friday 8:00am–4:30pm role in St. Louis County. The candidate should be well organized, a self-starter, and able to work independently.

Primary duties include maintaining QuickBooks, handling invoicing, payroll, accounts receivable, and cost reporting for construction projects. Proficiency in QuickBooks and Excel is required, with strong data entry and customer service skills emphasized.

Qualifications

• Experience with QuickBooks for 1 year is required.
• Office management experience preferred (2 years).
• Strong data entry and invoicing skills.

Responsibilities

• Maintain QuickBooks entries and reporting.
• Answer phones and schedule appointments.
• Track job costs and understand cost reporting in construction.
• Enter timesheets and run payroll in QuickBooks.
• Manage accounts receivable and collections.
• Track company vehicle GPS and handle government contracts and prevailing wage.
• Provide strong customer service and process returns.

Skills

Proficient in QuickBooks

Invoicing

Data entry accuracy

Office organization

Self-motivation / independence

Tools

QuickBooks

Excel

Job description

Paramount Companies is seeking an Administrative/Data Entry/Accounting professional for a Monday–Friday 8:00am–4:30pm role in St. Louis County. The candidate should be well organized, a self-starter, and able to work independently.

Primary duties include maintaining QuickBooks, handling invoicing, payroll, accounts receivable, and cost reporting for construction projects. Proficiency in QuickBooks and Excel is required, with strong data entry and customer service skills emphasized.