Construction Project Administrator – On-Site & QuickBooks Pro

Dixie Construction LLC; New Orleans (LA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Two weeks paid time off

401(k) plan with company match

Weekly pay

Fully on-site work environment

Job summary

Dixie Construction, LLC in New Orleans, LA is seeking a Project Administrator to support daily financial and office operations on a fully on-site basis. You will maintain up-to-date QuickBooks records, organize project documentation, and assist with contracts, permits, change orders, and vendor records while coordinating with project managers and field teams.

This role rewards accuracy, organization, and a proactive approach in a close-knit team that values reliability and timely communication.

Qualifications

• At least 5 years of administrative experience, including at least 2 years in the construction industry.
• Proficiency with QuickBooks is required.
• Familiarity with construction materials, terminology, vendors, and project documentation.
• Strong bookkeeping, data-entry, and recordkeeping abilities.
• Professional written and verbal communication skills.
• Spanish-English bilingual skills are a plus.
• Previous construction estimating experience is a plus.

Responsibilities

• Maintain accurate and up‑to‑date company records in QuickBooks.
• Record transactions and help keep financial information organized on a daily basis.
• Process invoices, receipts, payments, purchase information, and project‑related documentation.
• Organize contracts, permits, change orders, vendor records, and other construction documents.
• Support project managers with administrative coordination and recordkeeping.
• Communicate with vendors, subcontractors, clients, and local agencies as needed.
• Deliver contracts, permits, or other documents to City Hall and related offices when required.
• Maintain organized digital and physical filing systems.
• Assist with material tracking, purchasing documentation, and general office coordination.
• Help improve internal processes, organization, and accountability.
• Provide estimating support when experience and workload allow.
• Complete additional administrative duties as needed.

Skills

Project coordination

Data entry

Time management

Attention to detail

Communication

Tools

QuickBooks

Job description

Dixie Construction, LLC in New Orleans, LA is seeking a Project Administrator to support daily financial and office operations on a fully on-site basis. You will maintain up-to-date QuickBooks records, organize project documentation, and assist with contracts, permits, change orders, and vendor records while coordinating with project managers and field teams.

This role rewards accuracy, organization, and a proactive approach in a close-knit team that values reliability and timely communication.