Construction Admin & Projects Coordinator (Flexible Hours)

Cec Facilities Llc; Santa Teresa (NM); On-site; USD 42,000 - 64,000; Full time

Job summary

Cec Facilities Llc is seeking a Construction Administrative Assistant to provide essential clerical and data support for Special Projects Operations. The role handles project tracking, scheduling, and document control, interfacing with managers, contractors, and visitors alike.

Primary duties include filing, meeting coordination, RFI processing, CO handling, and timecard review, with emphasis on confidentiality and professional communication. Strong Excel and Office skills are required.

Qualifications

• High school diploma required with 1-4 years administrative experience.
• Proficiency with Microsoft Office; excellent Excel skills.
• Detail oriented with strong organizational abilities.
• Ability to maintain confidentiality and exercise discretion.
• Strong written and verbal communication; customer service mindset.

Responsibilities

• Assist managers in tracking multiple projects.
• Perform administrative and clerical tasks and file project documents.
• Create and maintain project schedules and logs (RFIs, COs, submittals).
• Arrange travel, schedule meetings, and take meeting minutes.
• Process RFIs and change orders; review timecards and expenses.
• Answer phones and coordinate with internal/external contacts.

Skills

Microsoft Office

Excel

Detail oriented

Organizational skills

Written communication

Verbal communication

Discretion / confidentiality

Customer service

Planning and calendaring

Adaptability

Education

High school diploma

Administrative experience 1-4 years

Recent college graduate (construction/engineering a plus)

Tools

Microsoft Office

Excel

Job description

Cec Facilities Llc is seeking a Construction Administrative Assistant to provide essential clerical and data support for Special Projects Operations. The role handles project tracking, scheduling, and document control, interfacing with managers, contractors, and visitors alike.

Primary duties include filing, meeting coordination, RFI processing, CO handling, and timecard review, with emphasis on confidentiality and professional communication. Strong Excel and Office skills are required.