Construction Administrative Coordinator — Project & Scheduling Pro

CEC FACILITIES LLC; Cheyenne (WY); On-site; USD 38,000 - 52,000; Full time

Job summary

CEC Companies is seeking an Construction Administrative Assistant to provide clerical support for Special Projects Operations in Cheyenne, WY. The role requires coordinating travel, meetings, and documentation while handling RFIs, change orders, and project logs.

The position emphasizes independence, confidentiality, and teamwork, with responsibilities spanning filing, scheduling, and data management across multiple projects. A high school diploma and construction exposure are preferred.

Qualifications

• High school diploma required with 1–4 years administrative experience.
• Recent college graduate with interest in construction or pursuing degree is a plus.
• Understanding and proficiency with Microsoft Office Products, with excellent Excel skills.
• Previous experience and understanding of commercial construction industry.

Responsibilities

• Assist managers in tracking multiple projects.
• Perform administrative and clerical tasks.
• Maintain data for transfers of personnel.
• Filing project documents, creating and maintaining project schedules.
• Arrange travel and schedule meetings, meeting minutes.
• Process RFIs from contractors and submits to PM.
• Process change orders on request.
• Maintain logs of RFIs, change orders, submittals, and transmittals; review timecards and expenses.
• Receive and organize documents for Assistant General Superintendent.
• Answer phone calls and return calls.
• Coordinate manpower and resources with management.

Skills

Administrative support

Microsoft Office

Excel

Data entry

Communication

Travel coordination

Filing/Record keeping

Education

High school diploma

College interest in construction/engineering

Job description

CEC Companies is seeking an Construction Administrative Assistant to provide clerical support for Special Projects Operations in Cheyenne, WY. The role requires coordinating travel, meetings, and documentation while handling RFIs, change orders, and project logs.

The position emphasizes independence, confidentiality, and teamwork, with responsibilities spanning filing, scheduling, and data management across multiple projects. A high school diploma and construction exposure are preferred.