Construction Admin & Project Support Specialist

CEC; Santa Teresa (NM); On-site; USD 36,000 - 54,000; Full time

Job summary

CEC Companies is seeking an organized Construction Administrative Assistant to support Special Projects Operations. This role handles project tracking, document control, scheduling, travel arrangements, and communications with internal teams and external contacts at multiple levels.

The ideal candidate has a high school diploma with 1-4 years of admin experience, strong Excel and Office skills, and a proactive, confidential approach to handling sensitive information on busy construction sites.

Qualifications

• High school diploma required with 1-4 years administrative experience.
• Recent college graduate with interest in construction work or pursuing a degree in engineering or construction is a plus.
• Understanding and proficiency with Microsoft Office Products, with excellent Excel skills.

Responsibilities

• Assist managers in tracking multiple projects.
• Perform administrative and clerical tasks.
• Maintain data for transfers of personnel.
• File project documents, create and maintain project schedules.
• Arrange travel and schedule meetings, take meeting minutes.
• Process RFI from contractor and submit to PM.
• Process change orders on request.
• Establish and maintain project logs of RFIs, change order requests, submittals and transmittals, review timecards and expenses.
• Receive and organize all documents for Assistant General Superintendent.
• Answer phone and return calls.
• Collaborate with management regarding manpower and resources.

Skills

Detail oriented

Organized

Problem solving

Communication skills

Microsoft Office

Education

High school diploma

Recent college graduate - construction interest

Tools

Excel

Outlook

Job description

CEC Companies is seeking an organized Construction Administrative Assistant to support Special Projects Operations. This role handles project tracking, document control, scheduling, travel arrangements, and communications with internal teams and external contacts at multiple levels.

The ideal candidate has a high school diploma with 1-4 years of admin experience, strong Excel and Office skills, and a proactive, confidential approach to handling sensitive information on busy construction sites.