Construction Admin & Front Desk Specialist

Sundt Enterprise; Tampa (FL); On-site; USD 34,000 - 44,000; Full time

Job summary

Sundt is seeking an Administrative Assistant to provide administrative and secretarial support to the assigned area. The role includes front desk duties, managing calls, filing, and liaison with other departments, with opportunities to assist other sites and process invoices.

Responsibilities also include scheduling, coordinating maintenance and supplies, handling correspondence, organizing meetings and travel, and helping with events and team activities.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of secretarial/administrative experience preferred.
• Proficient use of Microsoft Office Suite required.
• Strong communication, organization and time-management skills.

Responsibilities

• Runs the front desk and manages all incoming calls to the office.
• Maintains files for the area and may oversee other clerical work.
• Liaison with other departments and assist with phones for the department.
• Provide support to other sites and voucher invoices as necessary.
• Schedules appointments, meetings and travel.
• Coordinate services such as maintenance, repairs, supplies, etc.
• Review, compose and answer correspondence and distribute mail.
• Maintain common office space for visitors and staff.
• Manage regional events calendar for associations/organizations.
• Coordinate quarterly team building event.
• Assist project teams with input of InEight data; training provided.

Skills

Communication skills

Self-motivation

Telephone etiquette

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Sundt is seeking an Administrative Assistant to provide administrative and secretarial support to the assigned area. The role includes front desk duties, managing calls, filing, and liaison with other departments, with opportunities to assist other sites and process invoices.

Responsibilities also include scheduling, coordinating maintenance and supplies, handling correspondence, organizing meetings and travel, and helping with events and team activities.