Admin Assistant/Front Desk

Sundt Enterprise; Tampa (FL); On-site; USD 34,000 - 44,000; Full time

Job summary

Sundt is seeking an Administrative Assistant to provide administrative and secretarial support to the assigned area. The role includes front desk duties, managing calls, filing, and liaison with other departments, with opportunities to assist other sites and process invoices.

Responsibilities also include scheduling, coordinating maintenance and supplies, handling correspondence, organizing meetings and travel, and helping with events and team activities.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of secretarial/administrative experience preferred.
• Proficient use of Microsoft Office Suite required.
• Strong communication, organization and time-management skills.

Responsibilities

• Runs the front desk and manages all incoming calls to the office.
• Maintains files for the area and may oversee other clerical work.
• Liaison with other departments and assist with phones for the department.
• Provide support to other sites and voucher invoices as necessary.
• Schedules appointments, meetings and travel.
• Coordinate services such as maintenance, repairs, supplies, etc.
• Review, compose and answer correspondence and distribute mail.
• Maintain common office space for visitors and staff.
• Manage regional events calendar for associations/organizations.
• Coordinate quarterly team building event.
• Assist project teams with input of InEight data; training provided.

Skills

Communication skills

Self-motivation

Telephone etiquette

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Summary

The Administrative Assistant will provide administrative and secretarial support to those in their assigned area.

Key Responsibilities

1. Runs the front desk and manages all incoming calls to the office.
2. Maintains files for his or her area and may oversee other clerical work as needed.
3. May assist with phones for the department as well as act as a liaison with other departments
4. May provide support to other jobsites as well as voucher invoices as necessary.
5. Schedules appointments, meetings and travel.
6. Will coordinate services such as maintenance, repairs, supplies, etc. for the assigned area.
7. Will review, compose and answer correspondence as well as distribute mail accordingly.
8. Ensure common office space is maintained for visitors/guests and ready for use by staff.
9. Manage regional events calendar for associations/organizations.
10. Coordinate quarterly team building event.
11. Assist project teams with input of InEight data. Training will be provided on software platform.

Minimum Job Requirements

1. 1. Construction experience preferred.
2. 2. Good communication skills, self-motivated and able to work well under pressure.
3. 3. Good telephone etiquette.
4. 4. High school graduate or equivalent education.
5. 5. Minimum of 2-3 years secretarial experience.
6. 6. Proficient use of all Microsoft Office Suite programs.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

1. 1. May stoop, kneel, or bend, on an occasional basis
2. 2. Must be able to comply with all safety standards and procedures
3. 3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4. 4. Will interact with people and technology frequently during a shift/work day
5. 5. Will lift, push or pull objects pounds on an occasional basis
6. 6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7. 7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level

Non-Safety Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

Equal Opportunity Employer Statement:

Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.