Project Administrator I

Sundt Construction

Morrilton (AR)

On-site

USD 38,000 - 58,000

Full time

14 days+

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Benefits offered by this job

Market Competitive Salary (paid weekly

Bonus Eligibility

Employee Stock Ownership Plan

401K

Industry Leading Health Coverage

Flexible Time Off

Medical, Health Savings, and Wellness

Flexible Spending Accounts

Employee Assistance Program

Wellness Programs

Mental Health Program

Life and Disability Insurance

Employee-Owner Perks

Educational Assistance

Sundt Foundation - Charitable Employee

Employee Stock Ownership Plan

Job summary

Sundt Construction is hiring a Project Administrator to provide administrative and clerical support to the project team. This entry-level role focuses on billing, records, and coordination with owners, architects, and subcontractors to ensure smooth project administration.

The position emphasizes organization, proficiency in Microsoft Office, and familiarity with accounting basics, with opportunities for training and professional growth within a collaborative employee-owned culture.

Qualifications

Good organizational skills are necessary.
Proficient with word processing and spreadsheet software.
Proficient use of all Microsoft Office Suite programs.
Two-year accounting degree or equivalent combination of business training and/or related experience.

Responsibilities

Gather and organize owner billing backup and review charges.
Assist with project close-out and generate cost reports.
Assist with owner billings and coordinate receipt of funds and releases.
Process and track accounts payable/receivable and ensure accuracy.
Coordinate with vendors and internal teams on billing questions.
Reconcile vendor statements and payment records.
Maintain financial records and project files.
Review invoices for accuracy and resolve discrepancies.

Skills

Organizational skills

Word processing

Spreadsheets

Microsoft Office

Education

Two-year accounting degree

Job description

Job Description

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities, and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Job Summary

The Project Administrator is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. This position is entry level for individuals with limited experience in this position.

Key Responsibilities

Responsible for gathering and organizing owner billing backup, reviewing individual charges, and consolidating supporting documentation for billing.
Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
Process and track accounts payable and accounts receivable transactions, ensuring invoices, payments, and supporting documentation are accurate and competed on time.
Coordinate with vendors, customers, and internal teams to address billing and payment questions.
Reconcile vendor statements, customer accounts, and payment records.
Maintain accurate financial records and ensure documentation is properly filed and accessible.
Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
Review invoices and billing documentation for accuracy and resolve discrepancies.
Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.

Minimum Job Requirements

Good organizational skills are necessary.
Must be proficient with word processing and spreadsheet software.
Proficient use of all Microsoft Office Suite programs.
Two-year accounting degree or equivalent combination of business training and/or related experience.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

Ability to wear personal protective equipment is required (including but not limited to; steel-toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.)
May reach above shoulder heights and below the waist on a frequent basis
May stoop, kneel, or bend, on an occasional basis
May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors
Must be able to comply with all safety standards and procedures
Occasionally will climb stairs, ladders, etc.
Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
Will interact with people frequently during a shift/workday
Will lift, push or pull objects on an occasional basis
Will sit, stand or walk short distances for up to the entire duration of a shift/workday.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

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