Construction Project Coordinator: Scheduling & Documentation

CleanSpace; Doylestown (Bucks County); On-site; USD 55,000 - 75,000; Full time

Job summary

CleanSpace is seeking a Construction Project Coordinator to provide administrative and logistical support for construction projects from planning through closeout. You will bridge communication between project managers, field teams, subcontractors, vendors, and clients to maintain schedules, documentation, and compliance.

The ideal candidate has 2+ years in construction coordination, strong organizational skills, and experience with project documentation and MS Office.

Qualifications

• Associate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred.
• 2+ years of experience in construction, project coordination, or project administration.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Familiarity with construction documents, project processes, and project coordination.
• Proficiency in Microsoft Office and project management tools.
• Ability to manage multiple priorities in a fast-paced, deadline-driven construction environment.
• Strong attention to detail and ability to maintain accurate project records.
• Ability to collaborate effectively with project managers, field teams, subcontractors, vendors, and clients.

Responsibilities

• Assist in planning and coordinating construction project activities from planning through project closeout.
• Maintain and update project schedules, calendars, and project tracking systems.
• Organize and manage project documentation, including contracts, permits, RFIs, submittals, and change orders.
• Coordinate project meetings, prepare meeting minutes, and follow up on action items.
• Communicate with subcontractors and vendors to coordinate deliveries, schedules, and project-related issues.
• Track project costs, budgets, and billing information to support project financial management.
• Support procurement of construction materials, equipment, and project-related supplies.
• Collaborate with project managers and field teams to support day-to-day site operations.
• Assist in preparing project progress reports and maintaining accurate project records.
• Support project closeout activities, including documentation and outstanding action items.
• Help ensure project activities align with applicable safety standards and local building codes.
• Coordinate communication between internal project teams, subcontractors, vendors, and clients to help maintain project progress.
• Assist project managers with administrative tasks and follow-up to support project deadlines and deliverables.

Skills

Organizational skills

Multitasking

Time management

Communication skills

Microsoft Office

Project management tools

Education

Associate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field

Tools

Procore

Bluebeam

MS Project

Smartsheet

Job description

CleanSpace is seeking a Construction Project Coordinator to provide administrative and logistical support for construction projects from planning through closeout. You will bridge communication between project managers, field teams, subcontractors, vendors, and clients to maintain schedules, documentation, and compliance.

The ideal candidate has 2+ years in construction coordination, strong organizational skills, and experience with project documentation and MS Office.