Construction Admin & Doc Control Specialist

Dividend Homes, Inc.; Morgan Hill (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Dividend Homes, Inc. is seeking a hands-on Construction Administrative Assistant to support our Construction Management team in a fast-paced environment.

This role focuses on organizing paperwork, preparing documents, assembling project materials, and ensuring daily administrative tasks are completed accurately and on time. The right candidate balances recurring responsibilities with urgent assignments, while maintaining organization and dependability in an in-office setting in Morgan Hill,

Qualifications

• Experience with office administration and clerical tasks in fast-paced environments.
• Strong attention to detail and organizational skills.
• Proficient in MS Office and file/document management.

Responsibilities

• Printing, copying, scanning, labeling, and filing project documents.
• Creating and maintaining physical and electronic project files.
• Preparing construction binders for superintendents and Sales.
• Organizing plans, specifications, photos, and product information.
• Assembling homeowner warranty packages and closeout boxes.
• Updating spreadsheets, logs, schedules, trackers, and contact lists.
• Entering contracts, purchase orders, invoices, and project data.
• Scheduling meetings and preparing agendas, notes, and follow-up lists.

Skills

Administrative support

Microsoft Outlook

Microsoft Word

Microsoft Excel

Document control

Scheduling

Communication

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Dividend Homes, Inc. is seeking a hands-on Construction Administrative Assistant to support our Construction Management team in a fast-paced environment.

This role focuses on organizing paperwork, preparing documents, assembling project materials, and ensuring daily administrative tasks are completed accurately and on time. The right candidate balances recurring responsibilities with urgent assignments, while maintaining organization and dependability in an in-office setting in Morgan Hill,