Construction Admin Pro: Organized Multitasker & Client Coordinator

Page Mechanical Group, Inc.; Hayward (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off (PTO)

Paid holidays

401(k) retirement plan

Job summary

Page Mechanical Group, Inc. seeks an Administrative Support professional with experience in the construction industry.

We value a proactive, organized team player who can communicate effectively at all levels and manage multiple duties in a fast-paced setting. The role is full-time and in-office, with responsibilities spanning document creation, project notices, insurance certificates, data entry, bid tracking, and project set-ups across several software systems.

Qualifications

• Candidate should be organized and proactive with strong communication skills.
• Able to work as part of a team and handle multiple tasks efficiently.
• Experience supporting administrative duties in a construction environment is a plus.

Responsibilities

• Serve as point of contact for customers, clients or suppliers via email, phone, or in person.
• Create and manage documents and spreadsheets.
• Request and manage project preliminary notices.
• Request and manage project Certificates of Insurance.
• Conduct data entry and track monthly bids and calendars.
• Set up projects in multiple software systems.
• Maintain files of working documents and resolution paperwork.
• Follow directions and perform duties as assigned.

Skills

Organizational skills

Communication skills

Team player

Proactive mindset

Attention to detail

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Page Mechanical Group, Inc. seeks an Administrative Support professional with experience in the construction industry.

We value a proactive, organized team player who can communicate effectively at all levels and manage multiple duties in a fast-paced setting. The role is full-time and in-office, with responsibilities spanning document creation, project notices, insurance certificates, data entry, bid tracking, and project set-ups across several software systems.