Construction Accounts Payable Specialist

F.A. Wilhelm; Indianapolis (IN); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision

401K match

Life insurance

Short-term/Long-term disability

Job summary

Industrial Electric, Inc. is seeking an Accounts Payable Accountant to join the team in Indianapolis, Indiana. This full-time onsite role supports the Accounting team with processing invoices, vendor relations, and job-cost allocations for industrial, commercial, and pharmaceutical projects.

The ideal candidate has 2+ years in accounts payable, familiarity with construction accounting, and proficiency in Excel and Viewpoint Vista. Onsite work with a comprehensive benefits package is offered.

Qualifications

• An associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• 2+ years accounts payable or accounting experience is required.
• Construction or project-based accounting experience is strongly preferred.
• Experience with Viewpoint Vista or another construction accounting system is preferred.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong organizational, communication, and problem-solving skills, with the ability to manage a high volume of invoices and requests.
• Ability to work collaboratively while taking ownership of assigned responsibilities and maintaining confidential financial information.

Responsibilities

• Review, code, and process vendor and subcontractor invoices, ensuring accurate allocation to projects, departments, and general ledger accounts.
• Route invoices through established approval processes and follow up on outstanding approvals.
• Review invoice documentation for completeness and compliance with company requirements.
• Assist with weekly payment processing and preparation of invoices scheduled for payment.
• Reconcile vendor statements and research outstanding invoices, payment questions, and discrepancies.
• Maintain accurate vendor records and assist with new vendor setup, including collecting required documentation.
• Collaborate with vendors, project accountants, project managers, and internal departments to resolve accounting and payment-related issues.
• Support accurate job-cost reporting by identifying and resolving coding or allocation discrepancies.
• Maintain organized electronic accounts payable records to support internal controls and audit requirements.
• Assist with month-end and year-end closing activities, reconciliations, audits, and other accounting projects as needed.

Skills

Accounts payable

Excel

Communication

Organizational skills

Team collaboration

Education

Accounting/Finance degree

Bachelor's/Associate degree

Tools

Viewpoint Vista

Microsoft Office

Job description

Industrial Electric, Inc. is seeking an Accounts Payable Accountant to join the team in Indianapolis, Indiana. This full-time onsite role supports the Accounting team with processing invoices, vendor relations, and job-cost allocations for industrial, commercial, and pharmaceutical projects.

The ideal candidate has 2+ years in accounts payable, familiarity with construction accounting, and proficiency in Excel and Viewpoint Vista. Onsite work with a comprehensive benefits package is offered.