Industrial Electric Inc. - Accounts Payable Accountant

F.A. Wilhelm; Indianapolis (IN); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision

401K match

Life insurance

Short-term/Long-term disability

Job summary

Industrial Electric, Inc. is seeking an Accounts Payable Accountant to join the team in Indianapolis, Indiana. This full-time onsite role supports the Accounting team with processing invoices, vendor relations, and job-cost allocations for industrial, commercial, and pharmaceutical projects.

The ideal candidate has 2+ years in accounts payable, familiarity with construction accounting, and proficiency in Excel and Viewpoint Vista. Onsite work with a comprehensive benefits package is offered.

Qualifications

• An associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• 2+ years accounts payable or accounting experience is required.
• Construction or project-based accounting experience is strongly preferred.
• Experience with Viewpoint Vista or another construction accounting system is preferred.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong organizational, communication, and problem-solving skills, with the ability to manage a high volume of invoices and requests.
• Ability to work collaboratively while taking ownership of assigned responsibilities and maintaining confidential financial information.

Responsibilities

• Review, code, and process vendor and subcontractor invoices, ensuring accurate allocation to projects, departments, and general ledger accounts.
• Route invoices through established approval processes and follow up on outstanding approvals.
• Review invoice documentation for completeness and compliance with company requirements.
• Assist with weekly payment processing and preparation of invoices scheduled for payment.
• Reconcile vendor statements and research outstanding invoices, payment questions, and discrepancies.
• Maintain accurate vendor records and assist with new vendor setup, including collecting required documentation.
• Collaborate with vendors, project accountants, project managers, and internal departments to resolve accounting and payment-related issues.
• Support accurate job-cost reporting by identifying and resolving coding or allocation discrepancies.
• Maintain organized electronic accounts payable records to support internal controls and audit requirements.
• Assist with month-end and year-end closing activities, reconciliations, audits, and other accounting projects as needed.

Skills

Accounts payable

Excel

Communication

Organizational skills

Team collaboration

Education

Accounting/Finance degree

Bachelor's/Associate degree

Tools

Viewpoint Vista

Microsoft Office

Job description

Industrial Electric, Inc. (IEI) – Accounts Payable Accountant

Industrial Electric, Inc. is a full-service electrical and systems contractor, focusing on industrial, advanced technology, and commercial projects. We perform both design-build and bid/spec electrical contracting services for the industrial, commercial, and pharmaceutical markets. We offer turnkey service and installation throughout Indiana. Visit our website to find out more: www.industelectric.com

Our employees are highly skilled with a diversified range of abilities. We pride ourselves on our work quality.

We are looking for the right person to join our team as an Accounts Payable Accountant. Is that you? If so, we want to talk to you!

Location: Indianapolis, Indiana

Work Arrangement: Full-time onsite. No remote or hybrid options available.

Responsibilities

As an Accounts Payable Accountant, you will support IEI's Accounting team by managing accounts payable functions, ensuring accurate and timely invoice processing, maintaining financial records, and collaborating with vendors and internal project teams.

• Review, code, and process vendor and subcontractor invoices, ensuring accurate allocation to projects, departments, and general ledger accounts.
• Route invoices through established approval processes and follow up on outstanding approvals.
• Review invoice documentation for completeness and compliance with company requirements.
• Assist with weekly payment processing and preparation of invoices scheduled for payment.
• Reconcile vendor statements and research outstanding invoices, payment questions, and discrepancies.
• Maintain accurate vendor records and assist with new vendor setup, including collecting required documentation.
• Collaborate with vendors, project accountants, project managers, and internal departments to resolve accounting and payment-related issues.
• Support accurate job-cost reporting by identifying and resolving coding or allocation discrepancies.
• Maintain organized electronic accounts payable records to support internal controls and audit requirements.
• Assist with month-end and year-end closing activities, reconciliations, audits, and other accounting projects as needed.

Key Attributes

• Comfortable at the table with all levels of leadership
• Integrity and confidentiality
• Organized and systematic
• Proactive problem solver with strong analytical and interpersonal skills
• Detail-oriented with a commitment to accuracy and excellence
• Ability to prioritize responsibilities in a fast-paced environment

What it takes

• An associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• 2+ years accounts payable or accounting experience is required.
• Construction or project-based accounting experience is strongly preferred.
• Experience with Viewpoint Vista or another construction accounting system is preferred.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong organizational, communication, and problem-solving skills, with the ability to manage a high volume of invoices and requests.
• Ability to work collaboratively while taking ownership of assigned responsibilities and maintaining confidential financial information.

Industrial Electric, Inc. offers a unique opportunity for the right person to experience a variety of project work. Working at IEI, you can expect:

• A competitive compensation package.
• A comprehensive benefits package to include medical, dental, vision, and 401K match.
• Basic life insurance, short-term and long-term disability insurance paid for by IEI.